Purchasing Manager

Department: Purchasing Reports to: VP of Production Direct Reports: Purchasing Estimators & Purchasing Assistants Position Summary We are seeking an experienced, detail-oriented Purchasing Manager to lead our Purchasing and Estimating Department. Reporting to the Vice President of Production, you will lead the team of Purchasing Estimators and Purchasing Assistants, ensuring every home is accurately estimated, purchased, and released on time, within approved budgets, and according to established specifications. You’ll oversee job documentation, coordinate the customer design-to-purchase handoff, manage trade-partner onboarding, and work closely with Production, Sales, Accounting, and Construction to maintain cost control, accuracy, and efficiency throughout the homebuilding process. Key Responsibilities Daily Host the purchasing huddle and, as needed, estimating or release workshops. Review work direct reports produce for accuracy. Clear purchase orders, variance purchase orders, and release holds that are blocking starts or trades. Weekly Update master model and option budgets. Submit completed jobs to Accounting & Production on the published cutoff. Update the manual inventory-status report. Hold 1:1s with direct reports. Monthly Vendor cost analysis and financial review with Production and Accounting. Selections Center Evaluations, remove discontinued samples & ensure clean environment. Quarterly Incentive-comp payouts, after Managing Partner approval. Market-conditions and merchandise-cost report. Annual Department budget. Performance evaluations. Preferred-vendor and agreement review. Duties and Authority People Hire, coach, and separate purchasing staff under company policy. Plan work, resolve problems, and hold the team to the purchasing process. Own the department incentive plans and present them for Managing Partner approval. Conduct quarterly check-ins and the annual review. Estimating and master data Create and maintain accurate master parent budgets, master child budgets, master options budgets, trade & material pricing in MarkSystems (or the current estimating system), aligned to cost codes. Turn customer selections and CAD revisions into a priced, buildable package inside the approved square-footage and option rules. Price change orders on the published turnaround. Keep takeoffs current for slab, flatwork, framing, cornice, roofing, and finishes. Reconcile quantities before the PO is released. Procurement and trade partners Represent the company in supplier and trade negotiations: price, payment terms, delivery, quality, warranty, and long-term price locks. Own scopes of work and vendor agreements with the department heads who use the trade. Bid, award, and rebid on a set cycle. Onboard trades: W-9, insurance certificates, lien-waiver practice, safety expectations, and Spanish/English communication where the crew requires it. Maintain a preferred-vendor list and a tested alternate for critical materials (concrete, lumber, trusses, windows, HVAC, roofing, masonry). Watch lead times, allocations, and substitutions. No substitution ships to a lot without written approval against the spec. Job cost and release Run the internal release process and post package-milestone completion in BuilderMT. Issue purchase orders and requisitions for material, labor, and equipment. Approve bid conditions and award. Hold purchase-price variance to the target agreed with Production (see note: confirm whether the target is 0.5% or 0.05%). Investigate variances over the threshold before the next start. Schedule deliveries to the lot. Coordinate surplus return, restock, and disposal. Support warranty material returns and back-charges when a trade or supplier misses the scope. South Texas operating conditions Price and buy for post-tension slabs, flatwork, windstorm roofing and bracing, and high-SEER cooling sized for Valley and Laredo heat. Account for concrete short-loads, hot-weather placement, and supplier plant distance on Lar…

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