Purchasing Manager

Job Summary The Purchasing Manager is responsible for coordinating and managing the overall operations of the Purchasing, Receiving, and Storeroom Departments to ensure all resort departments have the products, supplies, and equipment necessary to operate efficiently. This position oversees purchasing, receiving, inventory management, vendor relationships, loading dock operations, and storeroom controls while maintaining cost effectiveness, inventory accuracy, and quality standards. The Purchasing Manager utilizes the Yellowdog Inventory System and directly supervises two Purchasing and Receiving team members. Essential Duties & Responsibilities To successfully perform this job, an individual must perform each essential duty listed below. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. Manage and coordinate Purchasing, Receiving, and Storeroom operations to ensure all resort departments have sufficient supplies to work efficiently and cost-effectively. Use the Yellowdog Inventory System to manage purchasing, inventory controls, reporting, transfers, and requisitions while maintaining inventory accuracy. Stay informed about new and alternative products, and advise resort leadership on products and services that improve quality and cost-effectiveness. Build and maintain strong vendor and supplier relationships to secure quality products, competitive pricing, reliable service, and timely delivery. Uphold the highest standards of integrity and transparency with business partners, making fair purchasing decisions in the resort’s best interest. Ensure compliance with all resort policies, internal controls, procedures, and safeguards for purchasing, receiving, inventory management, and contracting. Verify proper authorization for all purchasing agreements and contracts, manage competitive bidding in accordance with company policy, and maintain appropriate documentation. Oversee daily Purchasing and Receiving activities, including training, scheduling, development, and performance management for two team members. Oversee receiving operations to ensure all items are inspected, documented, and recorded in inventory systems according to established procedures. Keep the loading dock, receiving areas, and resort storerooms clean, organized, safe, and operating efficiently. Set and maintain appropriate par stock levels, balancing operational needs with inventory carrying costs. Perform periodic inventory counts and audits, investigate discrepancies, and take corrective action as needed. Collaborate with Accounting and department leaders to maintain accurate inventory records and receiving documentation and ensure accurate invoice processing. Identify ways to reduce costs, improve processes, and increase efficiency across purchasing and receiving operations. Carry out other projects, assignments, and responsibilities as directed. Work Experience & Education Requirements Proven leadership skills in a hotel environment. 3+ years of experience in purchasing, procurement, inventory management, or a similar role. Previous supervisory experience preferred Experience in Food & Beverage is preferred. Highest level of integrity and transparency. Strong interpersonal and relationship-building skills to work with cross-functional teams; to negotiate with vendors and influence stakeholders. Strong problem-solving, decision-making, conflict-resolution and strategic-thinking skills. Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings. Strong negotiation skills. Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software. Knowledge of inventory system Yellowdog Proficiency with Microsoft Office Suite, particularly Excel. Clear understanding of inventory controls, purchasing procedures, and financial accountability. Understand and be familiar with hotel …

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