Purchasing & Logistics Representative

BASIC FUNCTION : The Purchasing & Logistics Representative is responsible for coordinating purchasing and inventory replenishment activities, planning and coordinating logistics and import operations, and performing material receiving functions to ensure efficient and timely operations. WORK PERFORMED : Productive Goods Purchasing Duties Under the direction of the General Manager, place orders with rolled aluminum product suppliers Review supplier’s sales confirmations and communicate with suppliers to resolve discrepancies Under the direction of the General Manager, place orders with cut-to-length, slitting, heat treat, laser cutting and other process suppliers, arrange logistics, and follow up on deliveries Coordinate and negotiate purchase order revisions, overages, and shortages with suppliers, subject to established approval requirements, and revise purchase orders to reflect agreed-upon quantity deviations. Follow up on late shipments and unapproved quantity deviations. Send status reports to suppliers as necessary Coordinate new supplier onboarding, including obtaining and maintaining required certifications, questionnaires, and traceability documentation. Maintain accurate purchasing records, including purchase orders, supplier confirmations, revisions, and delivery information. Non-Productive Purchasing Duties Build and maintain vendor relationships Replenish office, production and building and grounds supplies per the established tables which specify product, manufacturer and re-order quantities Monitor inventory levels of designated supplies to ensure timely replenishment and minimize shortages. Periodically review supplier pricing and identify opportunities for cost savings. Replenish skid pallets per direction from Production & Warehouse Supervisor Negotiate with suppliers to issue purchase orders according to approved purchase requisitions Review supplier invoices and resolve discrepancies between invoices and the corresponding MAB purchase order, as requested by Accounting Logistical and Import Duties Coordinate with customs brokers to facilitate the timely clearance and release of imported materials. Review Importer Security Filings (ISFs), customs entry summaries, and related import documentation for accuracy, as instructed. Communicate with ocean freight carriers, freight forwarders, and other logistics providers to coordinate inbound shipments. Obtain and compare drayage rates to secure competitive pricing and reliable transportation services. Schedule and coordinate inbound shipments with drayage providers and warehouse personnel. Monitor shipment status, track estimated arrival dates, and communicate delays or changes to appropriate personnel. Coordinate the resolution of shipment delays, transportation discrepancies, and other logistical issues. Maintain accurate records of import documentation, freight arrangements, and shipment information. Receiving Functions Create Goods Receipt Purchase Orders (GRPOs) by verifying received materials against corresponding purchase orders to ensure accuracy. Identify and communicate receiving discrepancies, including quantity shortages, overages, and incorrect materials. Maintain accurate receiving records and coordinate with appropriate personnel to resolve discrepancies. Other Duties Perform other duties as assigned SUPERVISION RECEIVED : Direct Manager: General Manager ROUTINELY COMMUNICATES WITH : MAB staff Suppliers Vendors Customs Brokers Ocean Freight Carriers Freight Forwarders Drayage Providers EDUCATION/EXPERIENCE : High school diploma or equivalent required. Minimum of two years of experience in purchasing, logistics, inventory control, or a related field preferred. Experience with international shipping and importing is desirable. LANGUAGE ABILITY Ability to read and interpret documents such as inventory and production records, shipping documents and procedural instructions. Ability to enter data accurately and in a timely manner. Ability to communica…

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