Purchasing & Logistics Coordinator

Job Title: Purchasing & Logistics Coordinator Location: Romeoville Department: Administrative Pay Type: Salaried, Non-Exempt Reports to: Director of Purchasing Job Summary The Purchasing & Logistics Coordinator is responsible for supporting purchasing activities and coordinating inbound logistics for the Romeoville facility. This position serves as a primary point of coordination between Purchasing, Shipping & Receiving, Accounting, suppliers, carriers, and other internal departments to ensure materials are purchased, scheduled, received, documented, and processed accurately and on time. The Purchasing & Logistics Coordinator manages purchase orders, inbound freight scheduling, purchasing and receiving documentation, supplier communications, material samples, inventory adjustments, and related reporting. The position is responsible for proactively following open orders, shipments, documentation issues, and discrepancies through resolution and communicating changes or potential problems to the appropriate departments. Essential Functions: To perform this job successfully, an individual must be able to perform each essential job duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Supervisory Responsibilities: None Purchasing Responsibilities Generate and maintain purchase orders accurately and in a timely manner. Coordinate with the Purchasing team regarding material requirements, purchase orders, supplier documentation, and inbound material. Communicate with suppliers regarding purchase orders, shipment status, delivery schedules, documentation, samples, and other purchasing-related matters. Follow up on outstanding purchase orders and expected delivery dates. Maintain organized and accurate purchasing records and supporting documentation. Coordinate inbound material samples with suppliers and the Purchasing team. Organize, identify, track, and maintain facility and purchasing lab samples and associated documentation. File and maintain returned lab packets and related purchasing documentation. Maintain and distribute the weekly lab pass/fail report. Assist with researching purchasing discrepancies and obtaining information needed to resolve issues. Maintain and update the inbound cost-per-pound report and related purchasing information. Identify overdue, incomplete, or inaccurate purchasing documentation and follow through until resolved. Logistics & Receiving Responsibilities Coordinate and maintain the inbound receiving schedule for the Romeoville facility and coordination with the Lawndale facility. Schedule inbound freight and receiving appointments using the company's transportation management system, including Argus TMS. Coordinate inbound truck schedules with Shipping & Receiving based on facility capacity and operational requirements. Communicate with suppliers, customers, carriers, brokers, and internal personnel regarding appointments, shipment status, delays, schedule changes, and documentation requirements. Monitor scheduled inbound shipments and proactively address late, missed, or changed deliveries. Attend scheduled logistics/operations meetings with transportation providers, including the weekly Argus LOP meeting. Maintain accurate receiving schedules, transportation records, logs, and related documentation. Communicate inbound material information and scheduling changes to Purchasing, Shipping & Receiving, Accounting, and other affected departments. Assist with resolving freight, delivery, receiving, and documentation discrepancies. Inventory & Accounting Coordination Reconcile receiving reports against supplier invoices and purchasing documentation. Coordinate with Accounting, Purchasing, and Shipping & Receiving to resolve missing or incomplete invoice, PO, and receiving documentation. Research discrepancies involving quantities, pricing, purchase orders, receipts, freight, or supplier invoices and coordi…

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