Purchasing & Inventory Coordinator

Family-owned company looking for Purchasing & Inventory Coordinator. Position Summary The Purchasing & Inventory Coordinator is responsible for coordinating inventory replenishment, managing vendor relationships, maintaining ERP data integrity, supporting house account management, and ensuring efficient purchasing operations. This role requires a combination of meticulous coordination and data management, proactive problem-solving and research, and strong vendor relationship management. A demonstrated passion for the animal nutrition industry, coupled with a commitment to delivering excellent service, is required to successfully support both internal and external customers while contributing to the company’s overall growth and profitability. Essential Duties & Responsibilities Inventory Replenishment & Purchasing Monitor inventory to ensure products are available to meet customer demand. Place weekly or periodic purchase orders with assigned vendors as required. Review inventory levels, sales trends, and forecasts to identify replenishment needs. Coordinate with vendors to confirm product availability and expected delivery dates. Manage open purchase orders and follow up on outstanding shipments. Resolve discrepancies related to purchase orders, quantities, pricing, and receipts. Monitor backorders and communicate potential supply disruptions to management and sales staff. Assist in developing purchasing strategies that optimize inventory levels and cash flow. Developing & Nurturing Vendor Relationships Establish and maintain positive, professional relationships with assigned vendors. Communicate regularly with vendors regarding product availability, pricing, lead times, and promotions. Monitor vendor promotions and keep the team informed of their status and opportunities. Assist in negotiating favorable pricing, terms, and freight arrangements when appropriate. Research and evaluate new vendors and product opportunities. Maintain vendor sample accounts, including bag replacements, samples, credits, and ISOs. Ensure vendor information is current and accurately maintained within company systems. Maintaining ERP / Inventory Control Ensure ERP data accuracy by maintaining current records and removing obsolete records in a timely manner. Monitor and update pricing based on formulations and ensure pricing changes are entered into the ERP system promptly. Create and maintain new item, vendor, and pricing records. Review inventory transactions and investigate discrepancies. Collaborate with warehouse and receiving personnel to ensure inventory accuracy. Understand inbound freight costs, collaborate with Receiving, and update freight costs in the ERP system promptly. Generate and analyze inventory and purchasing reports as needed. Support cycle count and physical inventory processes. Managing Assigned House Accounts Serve as the primary point of contact for assigned accounts and provide excellent customer service. Process orders accurately and efficiently. Assist customers with product information, pricing, and availability. Resolve customer concerns and coordinate solutions internally when necessary. Maintain account records and ensure customer information remains current. Collaborate with sales and operations teams to support account growth and retention. Team Coordination & Operational Support Manage incoming freight by reviewing purchase order requirements and collaborating with transportation carriers to ensure on-time pickups and deliveries. Coordinate with warehouse, receiving, and sales teams to support business needs. Maintain purchasing records, procedures, deadlines, and vendor-specific contact information to facilitate efficient ordering processes and job coverage during employee absences. Provide backup support for purchasing and inventory-related activities as needed. Participate in continuous improvement initiatives to enhance purchasing and inventory processes. Assist with special projects and other duties as ass…

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