Purchasing & Inventory Administrator

Summary of Position: The Purchasing & Inventory Administrator supports the Supply Manager in daily purchasing, inventory management, and supply department operations. This position is responsible for maintaining accurate records, coordinating supply needs, and assisting with departmental activities to ensure efficient and uninterrupted plant operations. Essential Functions: Utilize company purchasing and inventory management systems to enter, process, track, and maintain purchase orders and inventory records. Maintain accurate purchasing, inventory, and vendor information using Microsoft Office Suite, particularly Excel, Word, and Outlook. Monitor inventory levels, perform cycle counts, investigate discrepancies, and assist with inventory reconciliation. Prepare and maintain purchasing reports, inventory spreadsheets, and departmental documentation. Communicate with vendors regarding pricing, order confirmations, delivery schedules, and invoice discrepancies. Monitor outstanding purchase orders and follow up on delayed shipments, shortages, and backorders. Coordinate with production, maintenance, and other departments to ensure adequate supplies are available to support daily operations. Assist the Supply Manager in identifying cost-saving opportunities and improving purchasing and inventory procedures. Assist in coordinating daily supply department activities and serve as the primary operational backup in the Supply Manager's absence. Maintain organized records and ensure compliance with company purchasing procedures and safety policies. Perform other duties as assigned. Education: High school diploma. Additional education in business administration, purchasing, supply chain management, or related field preferred. Experience: Minimum 2–3 years of experience in purchasing, inventory control, supply management, or related administrative operations. Experience using computerized purchasing, inventory management, or ERP systems required. Experience working in a manufacturing or food processing environment preferred. Special Skills, Competencies & Other Qualifications: Computer Proficiency: Intermediate to advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. Purchasing Systems: Demonstrated ability to navigate computerized purchasing and inventory systems, process purchase orders, maintain accurate records, and generate reports. Excel Skills: Ability to create and maintain spreadsheets, utilize formulas, sort and filter data, and analyze purchasing and inventory information. Attention to Detail: Strong focus on accuracy in data entry, inventory records, purchasing documentation, and reporting. Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain organized records. Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with vendors, employees, and management. Problem-Solving: Ability to identify discrepancies, research issues, and recommend effective solutions. Leadership and Initiative: Ability to work independently, take ownership of responsibilities, and assist with coordinating departmental activities in the Supply Manager's absence. Physical Demands & Work Environment: Work is performed in an office, manufacturing, and warehouse environment. May require standing, walking, bending, lifting, and handling materials as needed. May require occasional work in temperature-controlled storage areas ranging from 35°F to -10°F. Must follow all company safety policies and wear required personal protective equipment. Travel Requirements: Less than 5%. Disclaimer: The Position Description is intended to describe the general nature and level of work being performed by employees assigned to this classification. It should not be construed as an exhaustive list of all responsibilities, duties, or skills required of employees assigned to this position.

View the full posting and apply