Purchasing, Import/Export Coordinator

Purchasing, Import/Export Coordinator Job Summary Ultimate Wireforms, Inc. is seeking an organized, detail-oriented Purchasing, Planning & Import/Export Coordinator to support our manufacturing operations. This position is responsible for purchasing, material planning, inventory management, customer-specific packaging procurement, supplier coordination, and domestic and international shipping. The role will also coordinate international shipments and purchasing activities with our Brazilian outside service facility (UdB), including customs documentation, inventory tracking, and customs drawback activities. Key Responsibilities Coordinate purchasing and material planning to ensure materials and supplies are available to meet production schedules. Monitor inventory levels, material usage, and replenishment requirements to minimize shortages and excess inventory. Manage purchase orders, work orders, receiving, inventory transactions, and Inter Branch Transfers (IBTs) using the Visual Manufacturing ERP system. Communicate with suppliers regarding pricing, lead times, deliveries, quality, and other purchasing requirements. Purchase and manage customer-specific packaging materials, including printed packaging, labels, artwork, and other packaging components. Coordinate packaging orders with vendors, review pricing and lead times, maintain appropriate inventory levels, and ensure materials meet customer specifications. Maintain customer packaging specifications, artwork, revisions, and related documentation. Coordinate domestic and international shipments, including freight quotes, transportation, shipping paperwork, and customs documentation. Coordinate purchasing and shipments between UWI and its Brazilian outside service facility. Maintain accurate international inventory records and support quarterly and annual physical inventories. Manage customs drawback documentation and related inventory transactions. Assist with HTS/NCM classifications, Incoterms, import/export compliance, and international purchasing requirements. Work with Engineering, Production, Accounting, Customer Service, and outside vendors to resolve issues and improve processes. Identify opportunities to improve purchasing, inventory control, packaging, shipping, and overall supply chain efficiency. Requirements/Qualifications High school diploma or GED required. Experience in purchasing, inventory management, material planning, shipping, or manufacturing preferred. Working knowledge of ERP/MRP systems; Visual Manufacturing ERP experience is a plus. Understanding of domestic and international shipping, customs documentation, and import/export procedures preferred. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Strong organizational, communication, analytical, and problem-solving skills. Ability to manage multiple priorities and work independently with limited supervision. Ability to interpret technical documentation and customer packaging specifications. Knowledge of Adobe Illustrator or other graphics/design software is a plus. Must be able to handle materials and packages as required. Preferred Experince Purchasing and inventory management of customer-specific packaging materials. Supplier coordination and price negotiations. International purchasing and logistics. Customs drawback programs and import/export documentation. HTS/NCM tariff classifications and Incoterms. Manufacturing purchasing, production planning, and inventory control. Pay: $27.54 - $33.17 per hour Benefits: 401(k) Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance Work Location: In person

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