Purchasing Coordinator

Brand Overview: Gilmore Heating, Air, & Plumbing has been serving Sacramento families since 1979. With multiple industry awards and a reputation for customer care, Gilmore has grown into one of Northern California’s most respected home service providers. Now part of TurnPoint Services, Gilmore employees benefit from advanced training, mentorship, and opportunities to grow across 62 brands nationwide. At Gilmore, excellence and innovation go hand in hand with career growth. Build your future with Gilmore HAP — where California service excellence builds lasting careers. Role Overview: Position Summary The Purchasing Coordinator is responsible for the procurement of materials, equipment, and supplies necessary to support HVAC and plumbing operations. This role ensures that technicians and installers have the materials needed to complete jobs efficiently while maintaining inventory accuracy, controlling costs, and fostering strong relationships with vendors and suppliers. Essential Duties and Responsibilities Purchase HVAC, plumbing, and related materials, equipment, and supplies in a timely manner. Monitor inventory levels and reorder stock to prevent shortages and delays. Coordinate with service, installation, and warehouse teams to ensure materials are available for scheduled jobs. Obtain pricing, negotiate costs, and maintain favorable vendor relationships. Process purchase orders and ensure accurate documentation of all purchases. Track orders from placement through delivery and resolve any shipping or delivery issues. Maintain accurate inventory records and conduct periodic inventory audits. Research alternative suppliers and products to improve quality, availability, and cost savings. Review vendor invoices and reconcile discrepancies with purchase orders and receipts. Monitor warranty claims and manufacturer credits to ensure reimbursement opportunities are captured. Assist with fleet, warehouse, and operational supply purchasing as needed. Ensure compliance with company purchasing policies and procedures. Generate and maintain purchasing, inventory, and vendor performance reports. Ensure warranty claims are submitted and processed within required deadlines to secure all available vendor credits and reimbursements for the company. Resolve escalated product order issues promptly. Ability to work interdepartmentally to achieve high customer and employee satisfaction. Achieve parts/equipment order time KPI of 24 hours or less. Identify price increases in parts/equipment and work diligently with vendors to obtain best pricing. Assist with monthly warehouse inventory counts. Verify all accounts payable are accurate and ensure the accounting department receives all payables in a timely manner. Other duties as assigned. Qualifications High school diploma or equivalent required; associate degree or related coursework preferred. Minimum of 2 years of purchasing, inventory management, or administrative experience preferred. Experience in the HVAC, plumbing, construction, or home services industry preferred. Strong organizational and time management skills. Excellent communication and vendor relationship management abilities. Proficiency with Microsoft Office, particularly Excel. Experience with ServiceTitan, ERP systems, or inventory management software is preferred. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Strong attention to detail and problem-solving skills. Knowledge, Skills, and Abilities Understanding of HVAC and plumbing materials, equipment, and terminology. Ability to analyze inventory trends and purchasing needs. Strong negotiation and cost-control skills. Ability to work independently while collaborating with multiple departments. Excellent recordkeeping and documentation skills. Physical Requirements Ability to sit, stand, walk, and use a computer for extended periods. Ability to occasionally lift and move items up to 25 pounds. Ability to work in a warehouse or off…

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