Purchasing Coordinator - Building Automation
Brooks Building SolutionsApplication Deadline: 24 May 2026
Department: Brooks Building Technologies
Location: Jacksonville - Beverly
Compensation: $28.85 / hour
Description
We are seeking a highly organized, detail-oriented Purchasing Coordinator to support the Building Automation Systems (BAS) department at Brooks Building Solutions. This role will manage purchasing activity across all five offices statewide and ser
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ve as the central point of contact for order placement, purchase order tracking, vendor coordination, receiving coordination, and purchasing documentation.
The Purchasing Coordinator will support operations and service teams by ensuring materials, equipment, tools, parts, and approved supplies are ordered accurately, delivered on time, received properly, and communicated clearly to the appropriate team members. This role requires strong organization, attention to detail, follow-through, and the ability to coordinate effectively across multiple offices, vendors, warehouses, and internal departments.
The ideal candidate is dependable, collaborative, process-oriented, and comfortable managing multiple priorities in a fast-paced commercial HVAC and building automation environment. Success in this role depends on maintaining accurate records, communicating professionally with internal teams and vendors, and helping keep projects, service work, and daily operations running efficiently across the state.
Pay: Starting at $28.85+/hour, based on experience
Key Responsibilities
• Purchase approved materials, parts, tools, equipment, and supplies for all five Building Automation offices across the state.
• Serve as the centralized purchasing contact for internal teams, vendors, suppliers, and office locations.
• Create, issue, and track purchase orders in accordance with company purchasing procedures and approval requirements.
• Verify all order details before placement, including item numbers, descriptions, quantities, pricing, job information, delivery locations, and requested delivery dates.
• Track orders from placement through final receipt, including estimated ship dates, delivery confirmations, backorders, substitutions, delays, partial shipments, and closeout status.
• Communicate order status, urgent needs, delivery issues, and material updates to project managers, service team members, warehouse staff, accounting, and other stakeholders.
• Receive and check in delivered orders by comparing shipments against purchase orders, packing slips, quotes, and vendor confirmations.
• Label, stage, assign, transfer, or distribute received materials to the appropriate office, department, project, inventory location, or team member.
• Identify, document, and help resolve order, receiving, freight, pricing, tax, and invoice discrepancies, including missing items, damaged goods, incorrect shipments, duplicate orders, and purchase order variances.
• Maintain accurate purchasing records, including purchase orders, packing slips, invoices, delivery confirmations, vendor communications, receiving notes, and order status updates.
• Assist with inventory accuracy by communicating received items, shortages, transfers, and material usage to the appropriate team members.
• Monitor purchasing activity to identify opportunities for cost savings, vendor consolidation, stronger purchasing power, improved lead times, and more efficient ordering procedures.
• Maintain positive vendor relationships while supporting company standards for pricing, quality, responsiveness, and delivery performance.
• Provide administrative support related to purchasing, order tracking, receiving, inventory communication, and documentation as needed.
Skills, Knowledge and Expertise
• High school diploma or equivalent required. Additional coursework or certification in purchasing, supply chain, logistics, inventory management, business administration, or a related field is a plus.
• Previous experience in purchasing, procurement, inventory, warehouse, logistics, administrative support, or