Purchasing Coordinator

US Brand Booster LLC is a growing digital marketing and technology company providing businesses with innovative solutions in digital marketing, website development, software development, mobile applications, SEO, PPC, social media marketing, and related digital services. As our operations continue to expand, we are seeking a dependable, organized, and detail-oriented Purchasing Coordinator to support purchasing activities, vendor relationships, order management, technology procurement, and day-to-day operational needs. Position Overview The Purchasing Coordinator plays an important role in ensuring that the products, technology resources, subscriptions, services, equipment, and supplies needed by our teams are sourced efficiently, ordered accurately, and properly documented. This position supports the purchasing process from initial request through final delivery or service activation. Responsibilities include obtaining quotes, comparing purchasing options, preparing and tracking purchase orders, communicating with vendors, maintaining purchasing records, monitoring renewals and recurring purchases, and assisting with invoice and order discrepancies. Working closely with operations, technology, marketing, finance, and other internal teams, the Purchasing Coordinator helps ensure purchasing needs are addressed on time while maintaining organized vendor and order information. The ideal candidate is highly organized, attentive to detail, comfortable communicating with vendors, and able to manage multiple requests and deadlines. Previous purchasing or procurement experience is helpful but not required; training will be provided for the right candidate. Key Responsibilities Coordinate purchasing of computer equipment, peripherals, software, subscriptions, office supplies, technology resources, and other operational products and services Review internal purchase requests and confirm specifications, quantities, pricing, approvals, and required timelines Request quotes, pricing, availability, and service information from vendors and suppliers Compare purchasing options based on cost, features, availability, terms, and operational requirements Prepare, process, and track purchase orders and related purchasing documentation Communicate with vendors regarding pricing, orders, account information, delivery schedules, service activation, and renewals Monitor outstanding orders and follow up on delayed, incomplete, or unresolved purchases Coordinate purchasing requirements with internal teams based on project and operational needs Assist with sourcing computers, monitors, accessories, peripherals, and other technology equipment Support purchasing and administration of software licenses, digital tools, subscriptions, hosting-related services, and other business resources Track recurring services and subscription renewals and communicate upcoming renewal dates when appropriate Verify received products and completed services against purchase orders, invoices, or internal requests Identify and help resolve pricing, billing, quantity, delivery, or service discrepancies Coordinate returns, exchanges, cancellations, replacements, and vendor credits when necessary Maintain accurate records of purchase orders, quotes, invoices, subscriptions, vendor information, pricing, and order history Maintain organized vendor contact information, account details, and purchasing documentation Research potential vendors, suppliers, products, and service providers when additional sourcing options are needed Assist with vendor onboarding and maintenance of vendor records Communicate purchasing status, expected delivery dates, renewals, and potential delays to appropriate team members Assist with invoice matching and purchasing-related recordkeeping Maintain purchasing spreadsheets, tracking logs, and internal status reports Help identify recurring purchasing needs and support timely reordering or renewal Support improvements to purchasing, vendor-management, and or…

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