Purchasing Coordinator

JOB DESCRIPTION: PURCHASING COORDINATOR We are looking for an experienced individual to handle purchasing and inventory duties for our world-class production team. This individual will develop and strengthen relationships with our vendors, both domestically and internationally while putting their keen attention to detail to use! Why You’ll Love This Role: Collaboration & Support: You’ll be part of a collaborative and inclusive admin and production team where we encourage teamwork. We are One Team! You will also develop relationships with our vendors of all sizes around the world! Details, Details, Details!: You’ll have the chance to showcase your strong attention to detail, organization, and excel skills. Make an Impact: Keep our production team running smoothly with accurate purchasing of materials and efficient inventory flow. PRIMARY DUTIES: Custom Order / Purchasing / Estimating duties: Identifying orders that require special order components, and place orders as needed to meet production schedule Coordinate the ordering of custom inventory items specific to certain jobs, assuring proper artwork approvals, time demands and cost controls Negotiate with vendors for best pricing and creating cost analysis and order quantity recommendations to management. Order and maintain stock inventory items at levels necessary to fill customer orders, while also maintaining and improving inventory turn Solicit and review purchase requisitions and quotes from vendors Generate purchase orders to vendors in order to maintain required and necessary levels of inventory to fill open customer orders on a timely basis Schedule delivery of ordered inventory, and track status of requisitions, orders and receipts Compare the planned receipts of inventory against the production schedule, identifying gaps and working to accelerate inventory as needed for production Work with management to set up new products and estimate new customer projects and pricing as opportunities arise including new product case pack outs. Compiles and prepares costing worksheet for custom orders for management to review as needed for proposals Coordinate the inspection of orders with production management and assure adequate quality control of all purchased items upon receipt Resolve all purchasing issues related to pricing, delivery and quality Point of contact in communicating with vendors to resolve quality issues and receiving discrepancies, as appropriate Inventory Duties: Create, monitor and maintain accurate Bill of Materials for all inventory items Monitor all indirect inventory costs and allocate to inventory unit costs as needed Forecasts future inventory needs and monitors relevant inventory levels by utilizing the company systems and/or performing physical tallies Maintain perpetual inventory records for warehouse and production facility Research and resolve physical inventory variances in coordination with production management Identify slow-moving inventory items for better utilization Monitor all inventory items to identify and write off obsolete and stranded inventory. POSITION TYPE: Full time: 40 hours per week Office Hours are Flexible, between 7 AM and 5 PM Hours worked will be on-site, in our office, located on Harmon Avenue, off 71 and Greenlawn. No travel required. No telecommuting. DESIRED MAJOR/EXPERIENCE: Minimum 2-year Associates Degree required; 4-year Bachelor’s Degree Preferred. Minimum 2 years’ experience in positions such as: purchasing, accounting, bookkeeping, medical billing, insurance coding, or another position that requires attention to detail and accuracy. QUALIFICATIONS: The ideal candidate for this position will possess / will be: Ability to effectively utilize Microsoft Office is required (Specifically Word and Outlook) Strong/intermediate in Excel with a willingness to learn new skills as needed Strong accountability and a willingness to be responsible for their role on our growing company’s team An ability to work well and closely wi…

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