Purchasing Coordinator

Choice Computer Services, LLC. is an established technology services company providing reliable IT solutions, computer and laptop support, network services, printer support, data backup, remote assistance, and technology solutions for residential and business clients. As our operations continue to grow, we are seeking a dependable, organized, and detail-oriented Purchasing Coordinator to support purchasing, vendor communication, equipment sourcing, order tracking, and inventory-related activities. Position Overview The Purchasing Coordinator plays an important role in ensuring that computer equipment, replacement parts, networking products, peripherals, software, and other operational supplies are sourced and ordered accurately and efficiently. This position works closely with technicians, vendors, suppliers, and internal team members to coordinate purchasing needs, obtain pricing and availability, prepare and track purchase orders, monitor deliveries, and maintain accurate purchasing records. The ideal candidate is organized, comfortable managing multiple orders and priorities, attentive to details, and able to communicate professionally with vendors and internal staff. Previous purchasing or administrative experience is helpful but not required; training will be provided for the right candidate. Key Responsibilities Coordinate purchasing of computers, hardware, replacement parts, networking equipment, printers, peripherals, software, and general business supplies Review internal purchase requests and confirm product specifications, quantities, and required delivery dates Request quotes, pricing, product availability, and estimated lead times from vendors and distributors Prepare, process, and maintain purchase orders and related documentation Compare vendor pricing, availability, shipping options, and product specifications Communicate with suppliers regarding orders, backorders, substitutions, shipping updates, and delivery schedules Track open purchase orders from initial placement through delivery and completion Follow up on delayed, incomplete, damaged, or incorrect orders Coordinate purchasing requirements with technicians and other team members based on service and customer needs Assist with sourcing replacement components and compatible equipment when requested Verify received products against purchase orders, invoices, and packing documentation Maintain organized records of purchases, vendor information, pricing, invoices, and order history Assist with monitoring commonly used parts, equipment, and supplies to help prevent shortages Coordinate returns, exchanges, warranty-related items, and vendor credits when necessary Help research new suppliers, products, and purchasing options Maintain accurate vendor contact and account information Communicate order status and expected delivery dates to appropriate team members Assist with resolving pricing, quantity, shipment, and invoice discrepancies Maintain spreadsheets, purchasing logs, and other internal tracking records Support improvements to purchasing and order-management processes Build and maintain professional relationships with vendors and suppliers Follow established purchasing procedures and company guidelines Provide additional administrative and operational support as needed Qualifications Strong organizational skills and attention to detail Ability to manage multiple orders, requests, and deadlines Good written and verbal communication skills Comfortable communicating with vendors, suppliers, and internal team members Basic computer skills and experience with email, spreadsheets, and digital records Ability to review product information, pricing, quantities, and documentation accurately Strong follow-through and problem-solving skills Ability to work independently while contributing to a team environment Previous experience in purchasing, procurement, order processing, inventory, administration, or vendor coordination is preferred but not required Familiarity…

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