Purchasing Coordinator

Job Overview We are seeking a Purchasing Coordinator that supports the Purchasing team by handling the administrative and clerical workload that surrounds the buying process. This role is responsible for day-to-day purchase order administration, generating and distributing order status reports, and serving as the Purchasing department’s primary liaison to internal stakeholders such as Sales, Scheduling/Planning, Production, Warehouse, Quality, and Accounts Payable. The Purchasing Coordinator helps ensure orders move smoothly through the system and that internal teams have timely, accurate visibility into order status — without requiring a Buyer’s direct involvement in every routine request. Duties Enter, process, and maintain purchase orders in EPICOR on behalf of Buyers, including PO creation, acknowledgments, and order confirmations. Generate, compile, and distribute recurring order status reports (open PO, on-time delivery, backorder, and past-due reports) to Buyers, Planning, and other internal stakeholders. Serve as the primary point of contact between the Purchasing department and internal stakeholders — Sales, Planning/Scheduling, Production, Warehouse/Shipping, Quality, and Accounts Payable — to answer status inquiries and resolve order discrepancies. Track order acknowledgments, ship dates, and delivery confirmations; follow up with suppliers on routine status updates and escalate exceptions to the appropriate Buyer. Maintain accurate, up-to-date vendor, item, lead-time, and pricing records within EPICOR and supporting Excel workbooks. Research and help resolve invoice, pricing, and receiving discrepancies in coordination with Accounts Payable and Receiving. Prepare and maintain purchasing reports, spreadsheets, and tracking tools using Microsoft Excel and other Office applications. Support new item setup, vendor onboarding documentation, and organization of purchasing files and records. Coordinate sample requests, RMAs/returns, and non-conformance paperwork between Buyers and internal departments. Handle day-to-day administrative needs of the Purchasing department, including filing, correspondence, and meeting scheduling. Perform other duties as assigned to relieve Buyers of administrative work so they can focus on supplier relationships, negotiation, and sourcing. Requirements High school diploma or equivalent required; Associate’s degree a plus. Prior administrative, clerical, or customer service experience required; this is an entry-level opportunity into purchasing/supply chain. Proficient with Microsoft Office Suite, particularly Excel and Outlook. Ability to learn and navigate ERP systems; prior exposure to EPICOR is a plus but not required. Strong organizational skills and attention to detail; comfortable managing multiple open items at once. Clear written and verbal communication skills, with the ability to interface confidently across departments. Ability to prioritize and meet deadlines in a fast-paced manufacturing environment. Basic understanding of purchasing, inventory, or supply chain concepts is a plus but not required. This role is integral to maintaining efficient supply chain operations while fostering productive vendor partnerships. If you possess the technical expertise and proactive mindset required for this position, we encourage you to apply today. Pay: $22.00 - $25.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance Work Location: In person

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