Purchasing Coordinator

Choice Computer Services, LLC is an established technology services company providing dependable IT support and technology solutions for residential and business clients. Our services include computer and laptop support, network solutions, printer services, data backup, remote assistance, and ongoing technology support. As our service and project needs continue to grow, we are seeking a dependable, organized, and detail-oriented Purchasing Coordinator to support equipment sourcing, purchasing, vendor coordination, order tracking, and inventory planning. Position Overview The Purchasing Coordinator plays an important role in ensuring the technology, components, software, and operational supplies required for customer service, repairs, installations, and internal operations are sourced accurately and available when needed. This position coordinates the purchasing process from initial request through delivery, including reviewing product requirements, obtaining vendor quotes, comparing pricing and availability, placing and tracking orders, maintaining purchasing records, and resolving routine order issues. Because technology purchases frequently involve specific models, configurations, compatibility requirements, licensing, and replacement components, accuracy is essential. The Purchasing Coordinator works closely with technicians and other team members to understand technical requirements and helps identify appropriate purchasing options when requested products are unavailable, discontinued, or subject to extended lead times. The role also maintains regular communication with vendors and distributors regarding pricing, availability, backorders, substitutions, shipping, returns, warranty items, and credits. The ideal candidate is organized, resourceful, comfortable managing multiple purchasing priorities, and able to follow orders through completion. Previous purchasing or technology-industry experience is helpful but not required. Training will be provided for the right candidate. Key Responsibilities Coordinate purchasing of computers, laptops, hardware, replacement components, networking equipment, printers, peripherals, software, and operational supplies Receive and review purchasing requests from technicians and other team members Verify product descriptions, model numbers, specifications, quantities, and required delivery timelines before orders are placed Work with technical staff to clarify compatibility or configuration requirements when necessary Request pricing, availability, lead times, and shipping information from vendors and distributors Obtain and organize vendor quotes for equipment, components, software, and project-specific purchases Compare purchasing options based on cost, availability, specifications, compatibility, warranty, and delivery requirements Prepare and place approved purchase orders according to established procedures Verify order details before submission to help prevent purchasing errors Track purchase orders from placement through shipment and final delivery Monitor outstanding orders and follow up proactively on delayed, incomplete, or backordered items Maintain communication with vendors regarding order status, substitutions, discontinued products, and expected delivery dates Communicate important order updates and potential delays to technicians and appropriate team members Coordinate purchasing priorities based on customer appointments, service requirements, repairs, installations, and upcoming projects Source replacement parts and compatible components for computer and technology service needs Assist with locating alternative products when requested equipment is unavailable or discontinued Support purchasing of networking hardware, cables, adapters, storage devices, computer accessories, printer supplies, and related technology products Assist with software and licensing purchases when required Coordinate recurring purchases of frequently used technical and operational supplies Monitor com…

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