Purchasing Coordinator

Job Title: Purchasing Coordinator Job Description The Purchasing Coordinator supports manufacturing operations by managing purchase orders, reconciling invoices, and maintaining accurate data in the ERP system. This role ensures timely and cost-effective procurement of materials, accurate inventory levels, and effective communication with suppliers and internal teams. The position offers hands-on exposure to purchasing, PO management, invoice reconciliation, ERP systems, Excel, and cross-functional collaboration within a manufacturing environment. Responsibilities Identify discrepancies between invoices and purchase orders and work with accounts payable and accounts receivable teams to research and resolve issues. Review and reconcile purchase order and invoice variances to ensure accuracy and compliance with purchasing policies. Conduct nonconformance reports (NCRs) to identify, document, and address discrepancies in materials or documentation. Oversee product or material returns, including coordinating with suppliers and internal teams, and follow through until each return is fully resolved. Review and work through open purchase orders, addressing past-due orders and ensuring timely delivery of materials. Process and manage purchase orders for assigned materials and suppliers from creation through fulfillment. Confirm supplier receipt of purchase orders and follow up on missing acknowledgments to ensure orders are accepted and processed. Communicate regularly with suppliers regarding pricing, product availability, order changes, delivery timing, and past-due materials. Create purchase orders in the company ERP system and ensure that all entries are accurate and complete. Maintain accurate ERP data, including current costs, open and pending purchase orders, delivery dates, and supplier information. Review inventory levels, demand trends, lead times, and past purchasing activity to support appropriate stock levels and avoid stockouts or excess inventory. Assist with indirect purchasing for office, factory, and janitorial supplies as needed to support day-to-day operations. Support inventory accuracy and product availability by coordinating with inventory and operations teams. Provide purchasing support to multiple team members and assist wherever workload demands are highest. Collaborate closely with purchasing, accounting, operations, inventory, and other departments to resolve issues related to orders, invoices, and materials. Support cost-reduction and process-improvement initiatives within the purchasing and supply chain functions. Participate in the monthly Sales, Inventory, and Operations Planning (SIOP) process and provide information related to customer and supplier trends, as appropriate for assigned categories. Essential Skills At least 3+ years of purchasing experience in the manufacturing sector, including hands-on work with purchase orders. Demonstrated experience working with purchase orders from creation through fulfillment. Experience researching and resolving invoice or purchasing discrepancies. Experience coordinating with accounts payable, accounts receivable, or accounting teams on purchasing and invoicing issues. Inventory management experience within a manufacturing or similar environment. Experience utilizing any ERP software such as SAP, JD Edwards (JDE), QAD, or comparable systems. Basic proficiency in Microsoft Excel for tracking, reporting, and analysis related to purchasing and inventory. Strong attention to detail and accuracy when reviewing and entering purchasing and inventory data. Effective communication skills for interacting with suppliers and cross-functional internal teams. Ability to manage multiple open purchase orders and tasks simultaneously in a fast-paced environment. Additional Skills & Qualifications Experience managing returns or nonconforming materials. Exposure to nonconformance reports (NCRs) or nonconformance processes. LEAN or process-improvement experience, particularly withi…

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