Purchasing Clerk

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

Under the supervision of the Purchasing Supervisor, the Purchasing Clerk assists the Purchasing Department with daily administrative tasks, inventory data maintenance, material receiving (steel and subcontracted galvanizing), and cross-departmental operational support.

DUTIES & RESPONSIBILITIES

Receiving & Material Management:

• Process the receiving of steel materials and subcontracted galvanizing services using the computerized system.
• Manage, verify, and file mill test reports (MTR) and heat/cast test documentation.
• Maintain and update the steel scrap and reject tracking file.
• Track sling inspections and repairs, and maintain the compliance register/log.
• Learn and manage material substitutions and inventory reservations to support production and planning.

System Maintenance & Inventory Control (Intéral / ERP):

• Create and maintain product/item master codes in the system (Intéral).
• Monitor and adjust minimum/maximum (min/max) inventory levels.

Administrative & Purchasing Support:

• Support the Purchasing and Planning departments with day-to-day administrative tasks.
• Manage inventory and place orders for office supplies, stationery, printer cartridges, etc.
• Oversee breakroom and kitchen supplies (coffee, milk, etc.).
• Communicate effectively with suppliers and internal teams regarding purchase orders and delivery follow-ups.

HR & Internal Support:

• Assist Human Resources with the ordering and distribution of work uniforms and safety boots.
• Manage employee locker assignments and records.
• Perform any other related tasks requested by the supervisor.

REQUIREMENTS & QUALIFICATIONS

• Vocational Diploma (DEP) in Office Automation / Administration, Supply Chain Management, or a related field.
• 1 to 3 years of experience in an administrative support or purchasing/inventory role.
• Strong sense of initiative, accountability, and responsibility.
• Team player with strong adaptability and willingness to learn.
• Highly organized, meticulous, and detail-oriented.
• Bilingualism in English and French (written and spoken) to effectively support our US plant operations and communicate with predominantly English-speaking suppliers.

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

• Extended health and dental coverage
• Life insurance and accidental death & dismemberment (AD&D)
• Short-Term and Long-Term disability coverage
• Competitive compensation
• Annual Bonus Program
• Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
• Company Share Purchase Program with 25% Company contribution match
• Career advancement opportunities

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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