Purchasing Associate Coordinator

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com Why you’ll love it here! Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance 401k Community Service Day Spotlight Awards National Sales Excellence Awards CFSP Prep Certification Program Position Summary The Associate Purchasing Coordinator reports to the Senior Manager, Purchasing Located in San Diego Full-Time In Office/Hybrid The Associate Purchasing Coordinator, an entry-level role, plays a crucial part in supporting the purchasing team's operations. This position is ideal for individuals who are eager to learn and contribute to the procurement process. The Associate Purchasing Coordinator assists in various aspects of purchasing, ensuring efficient and accurate coordination of activities to meet organizational needs. Order Processing ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Assist in the processing of purchase orders, ensuring accuracy and timely submission. Collaborate with vendors to confirm order details and track shipments. Data Entry And Maintenance Maintain accurate records of purchase transactions in databases or systems. Update and organize procurement-related documentation. Vendor Communication Communicate with vendors to obtain quotes, negotiate terms, and address basic inquiries. Assist in building and maintaining positive relationships with suppliers. Inventory Support Collaborate with the inventory team to monitor stock levels and ensure timely replenishment. Assist in conducting periodic inventory checks and reconciliations. Documentation And Filing Organize and file purchasing documents for easy retrieval and audit purposes. Support in the preparation of reports related to purchasing activities. Assist In Research Conduct basic market research to identify potential suppliers and products. Assist in gathering information on pricing, product specifications, and industry trends. Competencies Ability to pay close attention to details to ensure accuracy in order processing and data entry. Clear and effective verbal and written communication to interact with vendors and internal teams. Strong organizational skills to manage multiple tasks and maintain well-organized records. Ability to work collaboratively within a team environment to achieve common goals. Willingness to adapt to changing priorities and tasks in a dynamic work environment. Qualifications & Experience 0 – 1 years of experience in a similar role or relevant internship experience, or equivalent military or practical experience. Basic proficiency in MS Office (Word, Excel, Outlook) and familiarity with data entry. Basic understanding of purchasing processes and terminology. Ability to successfully pass a background check post offer acceptance. Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related compensatory factors. In addition to base salary, this role will be e…

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