Purchasing Assistant

Job Overview The Procurement Assistant supports the purchasing department by assisting with purchase orders, supplier communications, inventory coordination, and procurement documentation. This position helps ensure materials, components, and supplies are purchased accurately, received on time, and obtained at competitive prices. The ideal candidate is detail-oriented, organized, comfortable working with ERP systems, and able to communicate effectively with vendors, warehouse personnel, and internal departments. Essential Job Responsibilities Purchase Order Processing Create, enter, and maintain purchase orders in the company's ERP system. Verify pricing, quantities, delivery dates, and supplier information. Monitor outstanding purchase orders and follow up on overdue shipments. Maintain accurate purchasing records and documentation. Vendor Communication Communicate with suppliers regarding pricing, availability, and delivery schedules. Request quotes and assist with basic price comparisons. Follow up on order confirmations and shipment tracking. Escalate supplier performance issues to the Purchasing Supervisor. Inventory & Warehouse Coordination Coordinate with warehouse personnel regarding incoming materials. Assist with identifying inventory shortages and replenishment needs. Research discrepancies between purchase orders, packing slips, and invoices. Help prevent stockouts and excess inventory. Administrative & Reporting Maintain vendor records, pricing files, and purchasing documentation. Assist Accounts Payable with invoice discrepancies. Prepare purchasing reports and track open purchase orders. Support purchasing cost-reduction initiatives. Perform additional purchasing and administrative duties as assigned. Pay: $24.00 - $27.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Work Location: In person

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