Purchasing Assistant

Monalessa's Kitchen is an Indian restaurant located in Fall River, Massachusetts, specializing in authentic Indian cuisine, traditional recipes, and freshly prepared meals. Our restaurant focuses on quality ingredients, flavorful dishes, attentive customer service, and efficient daily kitchen operations. From ingredient preparation to order fulfillment, we strive to maintain consistent quality and an enjoyable dining experience. We are seeking a dependable, organized, and detail-oriented Purchasing Assistant to support our restaurant's purchasing, inventory management, supplier coordination, and daily operational needs. This position is ideal for someone who enjoys working with details, maintaining accurate records, and helping ensure that kitchen teams have the ingredients, supplies, and materials needed for smooth daily operations. Position Overview The Purchasing Assistant supports the purchasing and inventory processes that keep our restaurant operating efficiently. In this role, you will assist with ordering food ingredients, kitchen supplies, packaging materials, and other restaurant essentials. You will help monitor inventory levels, communicate with suppliers, track deliveries, verify purchase orders, and maintain organized purchasing records. Working closely with kitchen personnel, restaurant management, and vendors, you will help ensure that products are ordered accurately, delivered on schedule, and available when needed. The ideal candidate is reliable, detail-oriented, comfortable handling multiple tasks, and committed to maintaining accurate purchasing and inventory information. Previous experience in purchasing, inventory coordination, restaurant operations, or administrative support is preferred but not required. Key Responsibilities Purchasing and Order Coordination Assist with purchasing food ingredients, beverages, kitchen supplies, packaging materials, and restaurant essentials. Prepare and process purchase orders according to inventory needs and management instructions. Communicate with suppliers regarding product availability, pricing, order quantities, and delivery schedules. Request and compare vendor quotes to support cost-effective purchasing decisions. Monitor outstanding orders and follow up on delayed or incomplete deliveries. Maintain accurate records of purchase orders, invoices, receipts, and supplier information. Assist with identifying alternative products or suppliers when necessary. Inventory and Supply Management Monitor inventory levels of food ingredients, kitchen materials, and operational supplies. Coordinate with kitchen staff to identify upcoming purchasing requirements. Assist with routine inventory counts and stock verification. Track product usage and help identify low-stock or frequently ordered items. Support proper organization and storage of purchased products. Monitor expiration dates and product conditions when applicable. Help reduce unnecessary purchases, shortages, and inventory waste. Receiving and Vendor Support Assist with checking incoming deliveries against purchase orders and invoices. Verify product quantities, descriptions, and visible condition upon receipt. Report damaged, missing, incorrect, or incomplete deliveries. Coordinate with suppliers to resolve basic order discrepancies. Maintain organized vendor contact information and purchasing documentation. Support timely communication between suppliers, kitchen personnel, and restaurant management. Administrative and Operational Support Enter and update purchasing information in spreadsheets or internal tracking systems. Organize invoices, receipts, delivery confirmations, and related documents. Assist with tracking purchasing expenses and maintaining accurate records. Support restaurant management with routine purchasing reports and supply updates. Help maintain an organized and efficient purchasing workflow. Perform additional purchasing, inventory, and administrative duties as assigned. Qualifications Strong or…

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