Purchasing and Procurement Coordinator

Company Description PSX Inc. is a global leader in the design, engineering, and installation of advanced audiovisual and show control systems. The company specializes in large-scale and themed design-build projects across diverse industries, including casinos, theme parks, entertainment venues, and museums. With vast expertise in the casino resort market, PSX has delivered state-of-the-art solutions worldwide. Headquartered in Covington, LA, PSX prides itself on innovation and excellence in creating immersive experiences. Role Description Reports to the Assistant Director of Finance and the Operations Manager as required. Are you organized, detail-oriented, and comfortable keeping purchasing and invoice workflows moving? We’re looking for a Purchasing and Procurement Coordinator to support day-to-day procurement operations. You’ll work with internal teams and suppliers to coordinate purchasing requests, maintain accurate purchasing and shipment records, and help ensure timely purchasing, cost control, and compliant processing—from requisition through payment. What You’ll Do Coordinate purchasing requests, create and issue purchase orders, track orders, and confirm receipt of goods and services. Onboard suppliers and maintain vendor records, including W-9 and other applicable tax documentation, contact details, payment terms, and required internal forms. Build vendor relationships, obtain quotes, compare pricing and lead times, and support negotiations within delegated authority. Match purchase orders, receiving records, and invoices; resolve discrepancies involving pricing, quantities, taxes, freight, and damaged or returned goods. Keep purchase orders, invoices, and audit documentation organized in electronic and/or paper files that meet retention standards. Partner with Operations Department requestors to anticipate needs, reduce rush orders, and improve purchasing processes. Maintain item master and pricing files in the digital system, update templates, and improve workflow documentation. Provide professional, timely status updates and follow-ups to internal teams, clients, and vendors. What You’ll Bring High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Finance, Business, or Supply Chain preferred). 1–3 years of experience in purchasing/procurement, accounts payable, or a related administrative finance role. Proficiency with Microsoft Office Suite. Working knowledge of purchase-to-pay processes (requisition, PO, receiving, invoicing, payment). Strong attention to detail, accurate data entry skills, and ability to manage multiple priorities. Effective communication skills and ability to work cross-functionally with internal teams and external vendors. Clear written and verbal communication skills and a customer-service mindset. Preferred Experience Proficiency with accounting or purchasing systems (QuickBooks). Experience with three-way match (PO/receipt/invoice) and discrepancy resolution. Familiarity with sales tax, use tax, and vendor tax documentation (as applicable). How You’ll Work Customer service mindset and professionalism Organization and follow-through Analytical thinking and problem-solving Confidentiality and sound judgment Negotiation and vendor communication (within delegated authority) Continuous improvement and process orientation Interested? If you enjoy coordinating details, solving problems, and helping teams get what they need on time, we’d like to hear from you. Job Type: Full-time Benefits: 401(k) matching Health insurance Paid time off Work Location: In person

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