Purchasing and Inventory Assistant

Main Duties & Responsibilities: Primary Job Role Maintains inventory items in DBS by processing transfers of inventory (stock vs. work in process), cycle counts and price maintenance. Reviews bill of materials from job folders to determine if parts are to be purchased that are not in stock. Verifies that stock parts have sufficient levels to cover materials from the bill of materials. Obtains competitive quotes, negotiates prices and recommends vendor selection, purchases goods and services, maintains on hand supply of parts and supplies need for production. Compares prices, specifications, and delivery dates with suppliers. Reviews and completes price maintenance in DBS on inventory items daily comparing material requisitions versus DBS prices. Maintains excel spreadsheet for changes and also for all items purchased. Reviews back order report weekly. Researches items to see if received and also calls on items not received to see when delivery is expected. Creates and maintains stock work orders to replenish inventory parts. Processes cycle counts daily. Researches items as needed and make necessary DBS counter documents to adjust inventory counts to correct physical cycle count. Performs other duties as assigned. Essential Job Competencies Safety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace. Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS. Fiscal Accountability: Follows all fiscal regulations, standards and control procedures when committing fiscal resources or processing financial transactions. Responsibly allocates and accounts for the use of fiscal resources, weighing alternatives and their benefits. Monitors budget usage and ensures critical costs are covered. Seeks ways to reduce costs. Credibility: Demonstrated concern to be responsible, reliable, and trustworthy. Maintains commitments. Respects the confidentiality of information or concerns shared by others. Is honest and forthright with people. Takes personal responsibility for the quality and timeliness of work. Punctual, follows instructions, policies, and procedures. Stress Management: Keeps functioning effectively when under pressure and maintains self-control in the face of hostility or provocation. Remains calm under stress. Can effectively handle several problems or tasks at once. Controls response when criticized, or provoked. Information Gathering: Checks all appropriate sources in identifying the information needed for analysis and decision making. Uses skillful methods in obtaining high quality relevant information. Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies. Clearly documents sources, and organizes the information according to the research needs. Analytical: Uses a logical, systematic, sequential approach breaking down complex tasks into its component parts and considering each part in detail. Compares alternatives, evaluating the costs, benefits, risks, and chances for success, in making decisions. Identifies patterns and trends to determine root cause. Generates a range of creative solutions, choosing the most appropriate option. Planning and Organizing: Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others' input about critical actions, timelines, sequencing, scope, methodology, expected outcomes, and prioritie…

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