Purchasing and inventory Administrative Coordinator

Overview Coordinate and administer purchasing processes, materials receiving, inventory control, supplier reconciliations, and fixed asset administration, ensuring accurate information, compliance with internal controls, and timely availability of resources required for operations. The position will also be responsible for administering the Master Drilling Mobile system for monitoring and tracking the company’s fixed assets. Duties Purchasing and Procurement · Issue, record, and follow up on purchase orders (POs) in accordance with corporate procedures. · Request and collect supplier quotations as required. · Coordinate timely delivery of materials and supplies with vendors. · Maintain up to date purchasing records and files. · Monitor open purchase orders and follow up on outstanding commitments. Materials Receiving and Control · Receive, inspect, and record materials, tools, and inventory supplies. · Verify quantities, specifications, and supporting documents against purchase orders and delivery notes. · Ensure timely recording of inventory receipts and issues. · Coordinate proper organization and storage of materials. Inventory Control · Maintain accurate records of Stock and DHE inventories. · Perform cycle counts and periodic physical inventories. · Identify, investigate, and document inventory discrepancies. · Prepare reports and performance indicators related to inventory control. · Support internal and external inventory audits. Supplier Reconciliations · Perform periodic reconciliations of supplier balances and statements. · Investigate and resolve discrepancies between internal records and supplier documentation. · Support Finance with validation procedures and accounting close activities. · Maintain supporting documentation for audit purposes. Fixed Asset Administration · Maintain the company’s fixed asset register. · Track additions, disposals, transfers, and other asset movements. · Coordinate physical counts of fixed assets. · Ensure proper identification and assignment of assets. MD Mobile System Administration · Administer the MD Mobile platform for fixed asset control and tracking. · Record assets, custodians, locations, and movements in the system. · Update custodian information, transfers, and location changes. · Generate asset control reports and audit support documentation. · Ensure the integrity and accuracy of information recorded in MD Mobile. Logistics and Operational Support · Collect materials and goods from local suppliers when required. · Assist in coordinating deliveries and material movements. · Ensure all receipts and transfers are supported by appropriate documentation. Administrative Support · Provide administrative support to Finance, Operations, and Administration. · Prepare periodic reports related to purchasing, inventories, and fixed assets. · Maintain organized physical and electronic departmental files. · Participate in continuous improvement initiatives and efforts to strengthen internal controls. Other duties required by company Pay: $25.00-$27.00 per hour Expected hours: 40.0 per week Benefits: Casual dress On-site parking RRSP match Work Location: In person

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