PURCHASING ANALYST - 80067015

Requisition No: 886287 Agency: Juvenile Justice Working Title: PURCHASING ANALYST - 80067015 Pay Plan: Career Service Position Number: 80067015 Salary: $1,780.37 BI-WEEKLY Posting Closing Date: 11/05/2026 Total Compensation Estimator Tool The Department of Juvenile Justice Salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. LOCATION, CONTACT AND SALARY INFORMATION Location: This position is located in 2737 Centerview Drive, Tallahassee, Florida. Starting Salary: $1,780.37 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.) Contact Person: Stephanie Walton (850) 717-2617, Stephanie.Walton@fldjj.gov. DESCRIPTION: This is a professional position performing responsible technical, consultative and administrative work. This position serves as a Purchasing Analyst, supporting the Bureau of Procurement and Contract Administration (BPCA) and reports directly to the Department’s Purchasing Manager. The incumbent in this position is expected to function with a great deal of independence and have quality organizational skills and work products. DUTIES AND RESPONSIBILITIES: Process contracts invoices according F.S. 215.422 prompt pay law. Work with vendors/contractors to ensure required documentation is submitted with invoices. Maintain contract expenditure and budget ledger. Conduct reconciliation of contract file expenditures/encumbrances to Florida Accounting Information Resource (FLAIR) which will be replaced by Florida Planning, Accounting, and Ledger Management System (PALM). Ensures all contracts are entered into the Florida Accountability Contract Tracking System (FACTS). Assists in the establishment and maintenance of procurement of commodities and services responsive to the needs of the programs and facilities supported by the Department statewide. Issues Invitation to Bid, Requests for Proposals, Invitations to Negotiate as it relates to commodities and goods over $35,000.00. Provides information and support to Department of Juvenile Justice (DJJ) staff in the solicitation process. Attends pre-bid conferences and evaluates bid/proposals for responsiveness and responsibility of vendors making submissions. Prepares and maintains required documentation. Participate in bid protests and bidder’s conferences. Use the My Florida Market Place (MFMP) e-Procurement system to: Review and approve all PR's submitted through MFMP to ensure they are compliant with FS :287 and Rule 60A Ensure that all e-procurements are in accordance with Florida Statues, Department of Management Services Purchasing rules, Information Resource Technology requirements, and Department policies and procedures by reviewing and approving all purchase requisitions submitted through MFMP. Ensure that all necessary exemptions/approvals (i.e., single source, emergency purchase, contracts, communication approval, Certified Minority Business Enterprise exceptions, etc.) are obtained as required. Conduct on-going contract management functions to oversee commodity and contracted services contracts. Serve as a primary contact between the Department and the vendors/contractors. Review all contract monitoring reports to ensure service delivery according to contract terms and conditions. Communicate contract compliance issues to program areas in a timely manner. Develop and maintain a contract file for each contract for which the employee is designated as the contract manager. Ensure all contract related documents are accessible for audit and review purposes. Provide informal technical assistance to stakeholders as needed. Work with program areas, as needed, to review contracts draft documents such as scopes of services or contract itself…

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