Purchasing Agent Jobs
Department of the NavyDuties
The Purchasing Agent implements procurement strategy and policies and provides support to NABSD department managers by obtaining requested goods and services, part of the U. S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Naval Academy Business Services Division (NABSD), Annapolis, Maryland. The incumbent purchases and manages basic category(s) or a narrow range of retail
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and food service merchandise, which includes participating in market planning, stock assortment determination, items selection, pricing, vendor negotiation, and delivery. The incumbent is also responsible for the administration of the NABSD purchase card program.
• The position demands the highest degree of public trust and integrity. The employee will perform a wide variety of activities associated with the procurement of goods and services, to include the establishment of Blanket Purchasing Agreement (BPAs) and Blanket Ordering Agreement (BOAs) in both resale and non resale departments.
• Works closely with NABSD management personnel to coordinate activities involved with procuring goods and services for NABSD administrative, retail store and food service departments.
• Responsible for buying products, materials, parts, supplies and equipment in a timely and cost effective manner while maintaining appropriate quality standards and specifications.
• Purchases technical items and services and routine commercial or special purpose items manufactured to order.
• Researches catalogs, brochures, correspondence, and other appropriate reference material to find potential suppliers/vendors.
• Confers with vendors to obtain product or service information, such as price, availability, and delivery schedule.
• Responsible for preparing necessary purchasing documents and/or reviews and processes request for purchases within scope of authority to ensure procedural and regulatory requirements are met.
• Maintains manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance and inventories.
• Discusses defective or unacceptable goods or services with management personnel, vendors, and others to determine source of trouble and takes corrective action.
• Liaison with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
• Use Procurement Software and/or tools to manage and track contract/BPA status and report to managers on a regular basis.
• Monitor contracts and BPAs and report any performance, budgetary or contractual deficiencies to the Contracting Officer and/or manager.
• Assist in developing SOW, cost estimates, conduct market research for requirements.
• Prepare closeout paperwork as directed by Contracting Officer.
• Assists in administering and managing Approved Business Partner/Approved Vendor/Preferred Vendor contracts in support of its operations. This includes ensuring that all Approved Business Partners comply with the following requirements as outlined in the contract:
• Access/Vetting of employees
• Providing a Certificate of Insurance
• Providing a W-9
• Providing a Sanitation Inspection certificate (as applicable)
• Providing sales reports and commissions
• Other requirements (as applicable)
Requirements
Conditions of employment
• Must be able to obtain and maintain a security clearance - requires 18 years of age
• Males born after December 31, 1959 must be registered for Selective Service
• Verification of employment eligibility in the United States is required - We are an E-Verify participant
• Probationary period: Full Time employees serve a one-year probationary period.
• U.S. Citizenship is required for Tier 3 Positions
• Reference Checks
• Must be able to understand and communicate in English
• Participation in Direct Deposit
• Must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.
Qualifications
In order to meet the bas