Purchasing Agent

ROLE AND RESPONSIBILITIES: Purchasing & Vendor Management Create and manage purchase orders for stock and non-stock materials. Verify purchase order confirmations, pricing, quantities, unit of measure, and lead times. Source products and obtain pricing and availability from vendors. Develop and maintain strong supplier relationships. Monitor vendor performance and follow up on outstanding purchase orders. Coordinate product returns, credits, and claims for damaged, missing, or incorrect materials. Obtain proof of delivery and supporting documentation for direct shipments. Order Tracking & Communication Track and monitor incoming purchase orders and delivery schedules. Maintain accurate purchase order status and delivery dates within Prophet 21 (P21). Communicate shipment delays, shortages, and supply chain issues to Sales and Operations teams. Respond promptly to purchasing-related emails and inquiries. Work closely with internal departments to ensure customer expectations are met. Inventory & Administrative Support Assist in maintaining proper inventory levels to support customer demand. Research and process special-order and non-stock items. Review aging purchase orders and determine closure or corrective action. Work with Accounting to resolve invoicing discrepancies and vendor billing issues. Perform general administrative duties and support special projects as needed. QUALIFICATIONS AND REQUIREMENTS: Required Strong organizational, time management, and follow-up skills. Excellent verbal and written communication skills. High attention to detail and accuracy. Intermediate Microsoft Excel skills. Basic math skills, including unit of measure conversions. Ability to prioritize multiple tasks in a fast-paced environment. Ability to travel between all NJ & NY locations when necessary. Preferred Knowledge of building materials, construction products, or distribution. Experience in purchasing, procurement, inventory management, or supply chain operations. Experience using an ERP system. Additional notes: We hire for attitude and will train skills for the right candidate System - Experience with Epicor Prophet 21 is a plus but not required. Additional training will be provided on all company systems and processes. About the company : Extech is the leader in the building materials industry in the Tri-state area. About the job: Respond to our internal customers to meet the expectations of our external customers. Work as part of a team; act with integrity. Continue to learn our processes, products, and increase your knowledge for growth within the company Care about the job, your co-workers, our customers, and our company goal Job Type: Full-time Pay: $60,000.00 - $65,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Referral program Retirement plan Vision insurance Experience: Procurement: 1 year (Preferred) Purchasing: 1 year (Preferred) Ability to Relocate: East Rutherford, NJ 07073: Relocate before starting work (Required) Work Location: In person

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