Purchasing Agent

Who We Are Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is “that the future may learn from the past” through preserving and restoring 18th-century Williamsburg, Virginia’s colonial capital. We engage, inform, and inspire people to learn about this historic capital, the events that occurred here, and the diverse peoples who helped shape a new nation. Today, Colonial Williamsburg is the largest living history museum in the U.S. The Historic Area is the 301-acre restored colonial capital with 89 original buildings and 525 buildings reconstructed to how they appeared in the 18th century through extensive archaeological, architectural, and documentary research. The Historic Area is staffed by highly trained, historically dressed interpreters and expert tradespeople who bring the 18th century to life. The Foundation also owns and operates two world-class museums, the DeWitt Wallace Decorative Arts Museum, and the Abby Aldrich Rockefeller Folk Art Museum, The Bob and Marion Wilson Teacher Institute, and a renowned research library, the John D Rockefeller Jr Library. Additionally, Colonial Williamsburg is home to five world class accommodations at the Williamsburg Inn, Williamsburg Lodge Autograph Collection, the Griffin Hotel, the Williamsburg Woodlands Hotels and Suites and the unique Colonial Houses in the Historical Area. Visitors may also indulge in food and drink at our many on-site restaurants and taverns that blend a historically inspired dining experience with today’s evolved tastes. Each year over five million people visit Williamsburg and another 20 million engage with us digitally. Key Responsibilities Process purchase requisitions, purchase orders, changes, cancellations, closeouts, and related purchasing transactions in accordance with policy and delegated authority. Review requests for completeness, approvals, supplier details, pricing, terms, delivery requirements, coding, and supporting documentation. Guide internal customers on the appropriate purchasing method, including purchasing cards, purchase orders, competitive quotations, contracts, and approved suppliers. Obtain and document competitive quotations; support sourcing events, quote comparisons, bid records, and supplier communications. Support supplier onboarding and maintenance and coordinate with Procurement on supplier selection, contracts, sourcing requirements, and exceptions. Research and resolve pricing discrepancies, invoice issues, purchase-order questions, disputed charges, and supplier concerns with Accounts Payable, Finance, and internal departments. Maintain accurate procurement and purchasing card records, reports, and audit documentation; support spend analysis, transaction reviews, and process improvement. Administer purchasing card issuance, replacement, cancellation, cardholder changes, spending limits, department assignments, cost centers, and authorized purchasing categories. Coordinate required approvals and card-provider activity, including account maintenance and disputed transactions, and promptly cancel cards when authority is no longer needed. Monitor purchasing card transactions for business purpose, receipts, documentation, limits, merchant restrictions, coding, duplicates, split transactions, personal purchases, unusual activity, and other policy exceptions. Follow up on missing documentation and unreconciled transactions; support timely reconciliation and prepare exception reports for Procurement and Finance leadership. Escalate suspected misuse, fraud, conflicts of interest, unauthorized purchases, control weaknesses, or significant policy violations to appropriate leadership. Maintain segregation of duties and comply with procurement, finance, ethics, confidentiality, and records-retention requirements. Provide training and…

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