Manage the purchasing of doors, materials, and related products required for operations.
Communicate with suppliers to obtain pricing, place orders, confirm deliveries, and follow up on outstanding orders.
Track purchase orders and ensure materials are received as required.
Prepare, process, and maintain packing slips for doors and materials entering and leaving the paint shop.
Verify packing slips against orders, quantities, door information, and other relevant documentation.
Ensure all doors and products moving through the paint shop are properly documented and tracked.
Manage all paperwork and documentation sent into and out of the paint shop.
Prepare and process paint shop work orders and related paperwork.
Ensure paperwork and packing slips are accurate, complete, and provided to the appropriate departments or customers.
Track the status of doors and materials throughout the purchasing and paint shop process.
Maintain organized electronic and paper filing systems.
Assist with inventory tracking and resolving discrepancies.
Follow up on missing paperwork, materials, deliveries, or purchase orders.
Coordinate with the paint shop, purchasing, production, shipping, and other departments to ensure information is accurate and communicated in a timely manner.
Provide administrative support to the purchasing and paint shop teams as required.
Track and manage purchase orders, delivery schedules for pickups and deliveries, and system reconciliation
Utilize and manage the Fenestration system to anticipate product demands, manage purchase orders, and monitor inventory levels.
Skills & Requirements
Previous experience in purchasing, administration, manufacturing, construction, or a production environment is an asset
Strong organizational and time-management skills
Excellent attention to detail and accuracy
Strong communication and follow-up skills
Comfortable working with purchase orders, packing slips, invoices, and production documentation.
Proficient with Microsoft Office, including Excel and Outlook
Experience with ERP, inventory, or purchasing software is an asset
Proven ability to work with minimal supervision, possesses self-starter qualities to work independently as well as collaboratively
Manage to work under pressure and with time sensitive deadlines
Proficient in using systems for inventory and procurement management along with MS Office applications
Ability to prioritize several concurrent tasks in a fast-paced environment
What We Offer:
A dynamic work environment where you can truly make a difference
The opportunity to work with a dedicated team that values innovation and quality
Competitive salary and comprehensive benefits package
Opportunities for professional growth and advancement