Purchasing Administrator

Job Description Job Title: Purchasing Administrator Department: Purchasing Reports To: Purchasing Manager FLSA Status: Non-exempt JOB SUMMARY The Purchasing Administrator is responsible for Purchase Order entry, maintenance and accuracy within the Purchasing Department. The role requires a general understanding of Purchasing and PO requirements. The Purchasing Administrator will work closely with the Buyers to ensure that PO’s are up-to-date and that all potential issues are addressed in a timely manner. The role requires interaction with other company departments and personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES · Enter and process Purchasing PO’s · Verify and confirm accuracy of PO’s · Follow up on PO dates & current PO status with Suppliers/Vendors · Ensure that PO dates are reflected accurately in the system · Monitor Open Purchase Order Log and identify potential issues · Report issues regarding Suppliers/Vendors · Maintain and update Purchasing database, to include Supplier/Vendor information and PO records · Communicate and coordinate with the Purchasing Team to ensure all are in-the-know regarding PO status and potential issues · Provide assistance as needed to the Purchasing Team in support of special projects and hot issues SUPERVISORY RESPONSIBILITIES · N/A QUALIFICATIONS · Proficient typing/data entry skills · Basic understanding of procurement principles and practices · Good organizational skills and attention to detail · Strong communication and interpersonal skills · Team player with collaborative approach Ability to speak, read, write, and understand English. EDUCATION and/or EXPERIENCE · High school diploma or equivalent · Preferred experience in data entry and working in office environment CERTIFICATES, LICENSES, REGISTRATAIONS N/A INTERPERSONAL SKILLS Ability to build rapport with customers and coworkers and to project a calm, positive image while under stress and dealing with difficult problems and people. This job requires daily contact with supervisors, management, employees, and customers. The employee will maintain a high level of professionalism by treating people with respect, keeping commitments, inspiring the trust of others, working with integrity and ethics and by upholding MCF organizational values. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. · Ability to lift at least 10-15lbs While performing the duties of this job, the employee may be regularly required to stand, sit, walk, talk, hear, reach, and use hands and fingers to operate a computer, telephone, and keyboard. Must be capable of sitting or standing at desk for prolonged periods of time. Specific vision abilities required by this job include close vision requirements due to computer work. WORK ENVIRONMENT The work environment Characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions. The office is a temperature-controlled area and the noise level in the work environment is moderate. Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Do you have any experience with purchase order entry? Do you have a basic understanding of procurement principles and practices? Education: High school or equivalent (Required) Experience: Purchasing: 1 year (Preferred) License/Certification: Driver's License (Required) Ability to Commute: York, PA 17406 (Required) Work Locat…

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