Purchasing Administrator

Job Summary The Purchasing Assistant supports the purchasing and procurement operations of the kitchen cabinet business by coordinating the ordering of cabinet materials, hardware, accessories, and other supplies required for production and installation. The role ensures that materials are ordered accurately, delivered on time, and available according to production schedules and project requirements. The Purchasing Assistant works closely with suppliers, cabinet designers, production staff, project coordinators, warehouse personnel, and installers to maintain smooth daily operations and control purchasing costs. Key Responsibilities 1. Purchasing and Procurement Prepare and process purchase orders for kitchen cabinet materials and supplies. Purchase cabinet doors, cabinet boxes, panels, plywood, MDF, particleboard, laminates, and other materials. Order cabinet hardware, including hinges, drawer slides, handles, knobs, pulls, and accessories. Source and purchase countertops, sinks, faucets, and related kitchen components when required. Request quotations and compare supplier pricing, quality, and delivery schedules. Ensure all purchased materials meet project specifications and quality standards. Monitor material costs and assist in identifying cost-saving opportunities. 2. Supplier Coordination Communicate with suppliers and manufacturers regarding pricing, product availability, and delivery timelines. Follow up on outstanding purchase orders and delayed shipments. Maintain good working relationships with local and international suppliers. Verify supplier quotations, order confirmations, and invoices. Resolve issues involving incorrect, damaged, missing, or defective materials. 3. Project and Production Coordination Review kitchen cabinet project specifications, material lists, and approved drawings before placing orders. Coordinate with kitchen designers and project coordinators to confirm material requirements. Ensure cabinet materials and hardware are ordered according to project deadlines. Monitor material availability to avoid production delays. Coordinate with the production team regarding urgent material requirements. Check that ordered items match cabinet sizes, colours, finishes, quantities, and specifications. 4. Inventory and Warehouse Coordination Monitor stock levels of frequently used cabinet materials and hardware. Coordinate with warehouse staff to check available inventory before placing orders. Maintain accurate purchasing and inventory records. Assist with inventory counts and stock replenishment. Track incoming materials and verify deliveries against purchase orders. Report shortages, excess inventory, and damaged materials. 5. Administrative Duties Maintain organized records of purchase orders, supplier quotations, invoices, and delivery receipts. Update supplier price lists and product information. Enter purchasing information into the company's ERP or inventory management system. Assist with matching purchase orders, receiving documents, and supplier invoices. Prepare purchasing reports and cost comparisons. Perform other purchasing and administrative duties as assigned. Qualifications and Requirements High school diploma or equivalent; post-secondary education in Business Administration, Supply Chain Management, or Procurement is an asset. Previous experience in purchasing, preferably in kitchen cabinets, cabinetry, millwork, construction, or building materials. Basic knowledge of kitchen cabinet components, materials, hardware, and accessories. Ability to read and understand cabinet material lists, product specifications, and basic shop drawings. Experience using Microsoft Excel, Outlook, and purchasing or inventory software. Strong organizational and time-management skills. Excellent communication and supplier coordination skills. Strong attention to detail and accuracy. Ability to multitask and meet deadlines in a fast-paced environment. Required Skills and Competencies Knowledge of kitchen cabinet m…

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