Purchasing Administrator

Job Title: Purchasing Administrator Location: On-site Indianapolis, IN Work Schedule: This position is 37.5 hours per week with onsite mandatory in-person training. Position is fully on-site. Hours are 8-4 (with half hour lunch) or till 4:30 (with hour lunch), or 9 to 5 Role Overview The Purchasing Administrator acts as a subject-matter expert in procuring various commodities and services cost-effectively and on a timely basis. This role handles sensitive issues when dealing with agency personnel and vendors, supports upper management decisions, and coordinates and executes State procurement functions in accordance with Indiana Code. Certification Requirement: To be a certified buyer for the State, you must take the Indiana Delegation of Purchasing Authority Program (DPAP) classes and pass the DPAP test within four weeks of the date of hire (conducted by the Indiana Department of Administration). Key Responsibilities Contract Administration & Oversight: Provide administrative oversight of automation-related and traditional contract services; negotiate, execute, and administer contracts, QPA Agreements, and amendments. Procurement Execution: Purchase on behalf of the agency within a pre-determined delegation authority and consistent with purchasing laws, rules, regulations, and procedures; apply State-described vendor percentage preferences to purchases. Vendor & Bid Evaluation: Perform vendor bid/quote evaluations to determine the most responsible and responsive vendor; analyze vendor performance issues. Problem-Solving & Communication: Communicate with staff and outside vendors to resolve problems, address complaints, and facilitate timely processing; troubleshoot agency functional issues in PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management. Documentation & Compliance: Maintain a substantial file system for all contracted services/items; document fully and accurately all purchase processes and procurement-related documents for auditing purposes. Guidance & Assessment: Act as a resource to guide agency procurement agents regarding procedures, policies, and regulations; establish and maintain assessment criteria according to current procurement rules and statutes. Required Qualifications & Experience Education & Experience: Bachelor of Science degree in Accounting, Finance, Purchasing, or Business Management, OR 5 to 8 years of full-time professional experience. Core Knowledge: Broad knowledge in contracting, requisitions, purchasing/procurement, accounting, business administration, fiscal management, or related experience. Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms, with extensive knowledge specific to contract oversight and management. Skills & Competencies: Effective communication and strong interpersonal relationship skills with a positive attitude. Broad knowledge and advanced proficiency with E-Procurement management systems and Microsoft Suite software. Expertise in general project management (including financial management) and conflict management, with the ability to negotiate contracts and bids. Ability to maintain confidentiality and accurately handle financial documents. Eligibility to be bonded. Employment Contingency Requirements Required to take initial Indiana Department of Administration Purchasing and Procurement training and attend any further required training. Pay: $27.02 - $30.67 per hour Expected hours: 37.5 per week Work Location: In person

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