Purchasing Administrative Assistant

Company Overview BulkSupplements.com is one of the leading manufacturers and distributors of pure dietary supplements direct to consumers as well as B2B for the natural products, food & beverage and cosmeceuticals markets. The company’s high-quality standards and superior customer service have made us a top selling consumer brand on Amazon and leading B2B distributor of ingredients which has driven rapid growth. Our state-of-the-art, environmentally friendly facilities in Henderson, Nevada, exceed cGMP standards and allow us to grow in anticipation of our customers' needs. With thousands of square-feet of production and warehousing space, as well as continued expansion plans, BulkSupplements.com is equipped to be a leader in the dietary supplement ingredient industry. Support manufacturing through procurement of raw materials and components. Execute supply chain strategies to improve lead-time, while managing out-of-stocks on raw materials. Provide timely and accurate information for internal employees. Overview We are seeking a Purchasing Administrative Assistant to support our Purchasing department in a regulated manufacturing environment. You will manage the department's email inbox, help buy parts and consumables, and keep purchasing records accurate and audit-ready. Responsibilities Monitor and respond to the Purchasing inbox, routing supplier, internal and accounts payable questions to the right person. Help buy parts, and consumables: enter purchase requisitions and purchase orders, and request quotes from approved suppliers. Follow up with suppliers on order confirmations, delivery dates, backorders and shipping problems. Work with Receiving, Quality and Accounts Payable to resolve discrepancies in quantities, pricing and invoices. Track open orders and flag late deliveries that could affect production. Support internal and external audits by pulling purchasing records on request. Follow and ensure compliance with the quality system and cGMP programs, including Good Documentation Practices and use of the approved supplier list. Perform other administrative duties as assigned. Follow all company policies and procedures. Requirements 1–2 years of administrative, purchasing or customer service experience. Clear, professional written communication, especially by email. Strong attention to detail and accuracy with numbers, part numbers and records. Working knowledge of Microsoft Outlook, Excel and Word. Able to manage several open requests at once and meet deadlines. Willing to follow written procedures exactly and document work as required in a regulated environment. Benefits PTO (10 days) Health Insurance (65%) after 60 days. Vision (Discounted) after 60 days. Dental (Discounted) after 60 days. 401k (4% Match) after 6 months. Job Type: Full-time Pay: From $18.00 per hour Experience: Purchasing: 1-2 years (Preferred) Work Location: In person Pay: From $18.00 per hour Expected hours: 40.0 per week Work Location: In person

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