Purchasing/Accounts Payable Coordinator

About the Role Laurel Supply is seeking a highly organized Purchasing / Accounts Payable Coordinator dedicated to supporting the Health & Beauty department. This role will manage the administrative and financial side of Health & Beauty purchasing, ensuring that orders, vendor commitments, invoices, credits, free fills, slotting fees, demonstrations, and related promotional arrangements are accurately tracked from beginning to end. The position will work closely with the Health & Beauty merchandising and floor team while maintaining strong financial controls and vendor follow-through behind the scenes. Key Responsibilities Prepare, place, and track Health & Beauty purchase orders and vendor orders. Maintain organized records of orders, confirmations, delivery expectations, backorders, and outstanding items. Track vendor pricing, purchasing terms, promotional commitments, and agreed-upon incentives. Monitor and reconcile free fills, introductory product allowances, slotting fees, demos, promotional programs, credits, and other vendor arrangements. Ensure agreed-upon credits and allowances are received and properly documented. Match purchase orders, receiving documentation, and invoices before payment. Research and resolve pricing, quantity, delivery, shortage, damage, and credit discrepancies. Follow up with vendors regarding outstanding orders, credits, allowances, and promotional commitments. Coordinate with the Health & Beauty floor and merchandising team regarding product needs, ordering activity, and vendor follow-up. Work closely with receiving, inventory, and AP to ensure orders are accurately received and billed. Maintain vendor account records, pricing information, purchasing terms, and supporting documentation. Prepare tracking reports identifying outstanding orders, credits, free fills, demos, vendor commitments, and unresolved discrepancies. Support invoice processing and ensure appropriate coding and documentation. Escalate recurring vendor issues or unfulfilled commitments promptly. Qualifications Minimum of 3 years of experience in accounts payable, purchasing, retail operations, bookkeeping, vendor management, or a related field preferred. Grocery, health and beauty, CPG, retail, or high-volume purchasing experience strongly preferred. Strong organizational and tracking skills. Experience reconciling invoices, purchase orders, credits, vendor allowances, or promotional programs preferred. Proficiency in Quickbooks Online, Microsoft Excel, and accounting or purchasing systems. Strong written and verbal communication skills. Ability to independently manage a large number of vendors, orders, credits, and follow-up items. Excellent attention to detail and follow-through. Pay: $70,500.00 per year Benefits: 401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance Work Location: In person

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