Purchaser & Scheduler Coordinator

Overview Responsibilities About Colonial LLC Colonial LLC is a display and branding company that is family owned and operated. Colonial was established in 1982 and has become the leading provider for branding in the mattress industry. Job Overview The Purchaser & Scheduler Coordinator sources, orders, and schedules materials and services to meet production requirements while controlling cost and quality. This role identifies suppliers, negotiates terms, tracks supplier performance, and makes sure every purchase meets quality and delivery standards. Reports to: Director of Operations Employment type: Full Time on site Key Responsibilities Supplier Sourcing & Evaluation: Research and identify suppliers; assess quality, price, availability, and logistics. Negotiation & Contract Management: Negotiate purchase agreements, supply contracts, and terms; manage contract compliance and changes. Order Processing & Delivery Coordination: Prepare and send purchase orders; coordinate with shipping agencies; verify receipt of goods; resolve discrepancies. Scheduling: Keep production schedules current, follow up with vendors to confirm on-time arrival, and work with management to resolve shortages and forecast future needs. Record Keeping & Reporting: Maintain accurate purchase records, pricing data, and reports; manage budgets and expenses; alert management to material cost increases and recommend changes; communicate scheduling changes as soon as they occur. Cross-Department Collaboration: Work with internal teams to understand needs and align purchasing with operations; give management constructive feedback. Required Skills & Qualifications Two years of purchasing and scheduling experience Strong skills in Excel and inventory systems, with experience forecasting supplies Strong negotiation, analytical, and decision-making abilities Familiarity with purchasing software Knowledge of supply chain and inventory management principles Detail-oriented, organized, and able to multitask; strong interpersonal and problem-solving skills Preferred Experience with SAP software (training provided) Strong Excel skills Actively listening and adapting to production requirements Work Environment The work environment is mainly office interacting with production staff and management. This is an on-site position. You will work with suppliers, internal departments, and logistics partners. Local travel for supplier visits may be required. The role combines strategic planning with day-to-day operational execution. Compensation Hourly rate: $18.00–$22.00, based on experience. We offer a full benefit package with medical, dental, vision and 401K. How to Apply Please submit your resume showing work experience, training and skills EEO An EEO statement communicates an organization’s commitment to fair and nondiscriminatory employment practices. It typically appears in job postings, employee handbooks, and company policy documents. It signals compliance with laws enforced by the U.S. Equal Employment Opportunity Commission (EEOC) and helps attract diverse talent. Develop and execute procurement strategies to secure quality materials at optimal costs, ensuring timely delivery aligned with production needs. Manage purchase orders within ERP systems such as SAP, Oracle, or equivalent platforms, maintaining accurate records and tracking order statuses. Collaborate with cross-functional teams including production, logistics, and demand planning to synchronize supply chain activities and optimize inventory levels. Create and maintain detailed master production schedules (MPS) based on demand forecasts, sales projections, and inventory data analysis using spreadsheets and manufacturing management systems. Monitor inventory management systems to ensure accurate inventory control, prevent stockouts or excesses, and support lean manufacturing initiatives. Conduct demand forecasting analysis to predict future material requirements, adjusting procurement plans accordin…

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