Purchaser / Buyer – Procurement Lead

Position Summary We are seeking an organized, proactive Purchaser / Buyer to join our Installation Operations team. This role will support project delivery by coordinating the procurement of equipment, materials and services required for installation projects across Canada. The successful candidate will work closely with Project Managers, Installation Operations, Sales, Warehouse and suppliers to ensure materials are ordered accurately, delivered when required, and aligned with project budgets and schedules. This position requires strong attention to detail, follow-through and the ability to manage multiple purchasing requirements across active projects in a fast-paced environment. Key Responsibilities Purchasing & Procurement Create and manage purchase orders for project equipment, materials and related requirements. Review purchasing requests for accuracy, appropriate quantities, pricing and required delivery dates. Obtain pricing, availability and lead-time information from suppliers. Place orders with approved suppliers and monitor them through fulfilment. Maintain accurate purchasing information and documentation. Assist with resolving pricing, quantity, shipping and invoicing discrepancies. Order Tracking & Material Coordination Proactively track open purchase orders and outstanding material. Follow up with suppliers on order status, backorders and delivery commitments. Identify potential material delays or shortages and communicate risks to the appropriate project stakeholders. Coordinate with Project Managers and warehouse teams to align material availability with project schedules. Support expedited purchasing requirements when necessary to maintain project timelines. Assist with identifying alternatives when specified products are unavailable or subject to extended lead times. Project & Cost Support Support Project Managers in maintaining visibility of committed material costs against project requirements. Assist with reconciliation of purchase orders, receipts, invoices and project records. Identify discrepancies between ordered, received and invoiced quantities. Help maintain clean and accurate procurement data for project reporting and financial review. Support project closeout by identifying outstanding purchase orders, material commitments and supplier issues. Supplier Coordination Maintain effective working relationships with suppliers and distributors. Request quotes and compare pricing, availability and delivery options. Coordinate resolution of damaged, incorrect, or missing shipments. Support returns, credits, and warranty-related material transactions. Escalate recurring supplier performance or delivery issues. Process & Continuous Improvement Follow established purchasing and approval processes. Maintain accurate records to support auditability and financial controls. Identify opportunities to improve purchasing efficiency, order visibility and data accuracy. Support standardization of procurement practices across the Canadian Installation Operations organization. Participate in the development of procurement reporting, dashboards and process improvements. Qualifications Post-secondary education in Business Administration, Supply Chain, Procurement or a related discipline is preferred. Previous experience in purchasing, procurement, supply chain, project coordination or a similar operational role. Experience working with purchase orders, suppliers, inventory or project-based procurement is strongly preferred. Strong Microsoft Excel skills and comfort working with purchasing and project data. Strong organizational skills with the ability to manage multiple priorities simultaneously. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Ability to proactively follow up and drive issues through to resolution. Comfortable working across multiple functions including Project Management, Operations, Sales, Finance and Warehouse teams. Preferred Experience Experience in one o…

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