Purchase & Receiving Agent

SUMMARY OF RESPONSIBILITIES: The Part-Time Purchasing & Receiving Clerk manages the administrative lifecycle of inventory procurement within our wholesale/retail operations. Operating entirely in an office environment with no physical handling or unboxing of products, this role is strictly focused on data accuracy, price verification, digital inventory receipt, and preparing invoices for Accounts Payable. This position is ideal for a detail-oriented professional with strong data entry skills who thrives on ensuring financial and inventory systems perfectly align. This part-time position will run from the end of November 2026 through the beginning of February 2026. JOB DUTIES: Purchasing Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives. Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department. Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders. Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers. Keeps information accessible by sorting and filing documents. Interact internally with Sales, Accounting, Marketing, and Warehouse Departments Receiving Digitally receive wholesale shipments into the company inventory management system (ERP) based on bills of lading, packing lists, and warehouse delivery confirmations. Cross-reference system receipts against original Purchase Orders (POs) to verify that quantities ordered match quantities delivered. Audit incoming vendor invoices to ensure line-item pricing, discounts, and freight charges perfectly match agreed-upon purchase contracts and PO rates. Assign correct general ledger (GL) account codes and department tags to verified invoices, preparing them for final AP entry. Research and resolve price variances, short-shipments, or overcharges by communicating directly with vendors and purchasing agents to secure credit memos. Organize, scan, and file digital purchasing records, packing slips, and delivery receipts for compliance and auditing. SPECIAL CONDITIONS OF EMPLOYMENT: Candidates must be able to sit and operate computers for long periods. Applicants must be able to pass background check and required drug testing. Any job offer submitted to an individual will be void if either afore mentioned test is failed. Ability to influence discussions both internally and externally with our vendors. Strong time management skills; Experience in fast paced, multitasking environment. Proficient in Microsoft Office. Pay: $17.13 - $17.25 per hour Expected hours: 20.0 – 25.0 per week Benefits: Employee discount Work Location: In person

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