Purchase Manager

The Purchasing Manager is responsible for overseeing and executing the Company's purchasing activities to ensure the timely, cost-effective, and compliant procurement of materials, equipment, supplies, and services. This hands-on position manages vendor relationships, purchasing processes, purchase orders, and procurement documentation while supporting inventory accuracy, operational efficiency, and compliance with ISO quality management requirements. Working closely with Finance, Engineering, Manufacturing, Service, and Inventory Management, the Purchasing Manager ensures that purchasing decisions support operational priorities, financial objectives, and customer commitments. Essential Job Functions: Purchasing and Procurement · Manage daily purchasing activities, including sourcing, pricing, ordering, tracking, and resolving procurement issues. · Prepare, issue, and maintain purchase orders in accordance with established Company procedures and authorization requirements. · Evaluate purchasing requests to ensure necessity, accuracy, cost-effectiveness, and appropriate approvals before placing orders. · Obtain competitive quotes, negotiate pricing and terms, and identify opportunities for cost savings. · Monitor outstanding purchase orders, supplier lead times, and delivery schedules to ensure materials and equipment are available when needed. · Coordinate purchasing priorities with Engineering, Manufacturing, Service, Water Quality, Clinical Services, and other departments. · Resolve discrepancies involving pricing, quantities, delivery dates, damaged goods, and supplier performance. · Identify opportunities to consolidate purchases, reduce costs, and improve procurement efficiency. Vendor and Supplier Management · Develop and maintain effective relationships with existing and prospective suppliers. · Maintain the Company's Approved Vendor List and ensure purchases are made only by authorized suppliers unless an exception has been properly approved. · Evaluate suppliers based on quality, pricing, reliability, delivery performance, and compliance with Company requirements. · Maintain supplier documentation, including agreements, quotations, certifications, and performance evaluations. · Address vendor performance concerns and coordinate corrective actions when necessary. · Identify alternative suppliers to reduce purchasing risks and strengthen supply chain reliability. ISO Compliance and Quality Management · Ensure purchasing activities comply with the Company's ISO quality management system, established procedures, and applicable regulatory requirements. · Maintain accurate and complete purchasing records to support internal and external audits. · Ensure suppliers are evaluated, approved, and monitored in accordance with established quality standards. · Verify that purchase orders clearly communicate applicable specifications, quality requirements, and delivery expectations. · Coordinate with Quality Management to address supplier nonconformances, corrective actions, and documentation requirements. · Participate in ISO audits and support continuous improvement of purchasing policies, procedures, and controls. · Develop, maintain, and update purchasing Standard Operating Procedures (SOPs) and associated records. Inventory and Receiving Coordination · Collaborate with the Inventory Coordinator to maintain appropriate inventory levels and ensure the availability of critical materials and supplies. · Review inventory needs, reorder points, and purchasing forecasts to minimize shortages and unnecessary excess inventory. · Coordinate with Receiving personnel to ensure incoming shipments are accurately documented and discrepancies are promptly resolved. · Support accurate recording of purchased materials within the Company's inventory and accounting systems. &…

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