Project Services Coordinator

Overview: Are you ready to embark on an exciting journey with Morgan Construction where you’ll play a pivotal role in the dynamic world of heavy civil construction? Our team is made up of experts in their fields; we move the earth - and we love it! At Morgan, we don’t just build projects; we build careers and futures. Help connect our project sites, procurement team, and Finance department through accurate receiving and reliable project cost information. Morgan is seeking a PROJECT SERVICES COORDINATOR to centralize purchase order receiving for our operational sites from our Edmonton corporate office. In this new role, you will manage the receiving step in PACE (Procurement, Approvals, Contracts, Expenditures), Morgan’s in-house purchase order system. Training on PACE is provided. This is an office-based coordination role—not a warehouse or physical receiving position. Site teams receive goods and confirm services; you will use their signed packing slips, delivery tickets, and approved service records to create accurate, correctly coded receipts in PACE. Your attention to detail and follow-through will help ensure invoices can be matched, project costs are recorded in the correct period, and receiving records are supported by complete documentation. Receiving accuracy and month-end deadlines are the primary priorities, with additional support for cost coding, client billing, document control, and project administration as capacity allows. If you enjoy investigating discrepancies, keeping records organized, and working collaboratively with site and office teams, this role offers the opportunity to help shape a growing centralized process. The ideal candidate combines curiosity with a strong sense of ownership. Rather than simply processing transactions, they strive to understand the business context behind their work and identify opportunities to improve outcomes. They excel in a high-volume environment, comfortably balancing competing priorities while maintaining a high degree of accuracy and attention to detail. The Impact You’ll Make Help establish a consistent receiving process across operational sites. Keep receiving records accurate, timely, and supported by documentation for month-end reporting and audits. Reduce invoice delays by resolving missing information and receipt discrepancies. Improve cost coding, document practical work instructions, and help train backup coverage. Key Responsibilities Receiving in PACE Create Receipt of Goods (ROG) records in PACE for operational sites, confirming the purchase order (PO), items, quantities, and site contact who accepted delivery. Record the actual delivery or service date and assign the correct job, cost code, and line type so costs are recorded in the appropriate period. Record partial deliveries, back orders, and returns to keep PO statuses accurate. Confirm services against approved completion records, such as superintendent-signed field tickets, labour, equipment and material (LEM) records, or timesheets. Documentation and Controls Verify and attach supporting documentation before completing each receipt. Investigate missing documentation and discrepancies in PO quantities, values, or line items; escalate unresolved issues and refer PO changes to Buyers. Maintain segregation of duties: this role does not create or approve POs, enter or post invoices, or manage PACE user access or approval limits. Flag unusual purchasing or receiving patterns to your manager and Finance, and provide records for internal and external audits. Month-End and Accruals Coordinate receiving and month-end follow-up between Operations and Finance, prioritizing high-value and aged items before cutoff. Help Finance identify goods and services received but not yet recorded in PACE or invoiced, including items with outstanding paperwork. Review open, partially received, and received-but-not-invoiced POs, and follow up with sites, Buyers, and Accounts Payable to resolve out…

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