Project Operation Specialist (Hybrid, Mandarin Required)

Job Summary We are seeking a detail-oriented Project Operations Specialist to manage purchasing activities and support company-wide travel arrangements. This role will partner closely with internal teams to source goods and services, coordinate travel logistics, and ensure a responsive, high-quality employee experience. The successful candidate is fluent in both Mandarin Chinese and English, highly organized, and comfortable handling time-sensitive requests outside regular business hours when needed. Key Responsibilities Manage end-to-end procurement activities, including vendor sourcing, quotation comparison, purchase order coordination, supplier communication, and delivery follow-up. Maintain procurement records, track expenses, and support cost-control initiatives. Coordinate business travel for internal teams, including flights, hotels, Airbnb accommodations, ground transportation, and itinerary changes. Work closely with employees, managers, Finance, Operations, and other stakeholders to understand travel and purchasing requirements. Resolve travel disruptions, booking changes, cancellations, and other urgent issues promptly. Communicate with domestic and international vendors to negotiate pricing, confirm availability, and ensure service quality. Support the development and implementation of procurement and travel policies, processes, and preferred-vendor programs. Remain reachable for urgent travel or procurement-related messages outside normal working hours on an on-call basis. Qualifications Professional fluency in Mandarin Chinese and English, both written and spoken. Previous experience in procurement, purchasing, travel coordination, office operations, or a related role. Familiarity with booking flights, hotels, and short-term accommodations such as Airbnb. Strong organizational skills, attention to detail, and ability to manage multiple priorities simultaneously. Excellent communication and stakeholder-management skills. Comfortable working independently in a hybrid environment while collaborating effectively with in-office and remote teams. Ability to respond to urgent requests outside regular business hours when required. Proficiency with Microsoft Office or Google Workspace; experience with procurement, expense-management, or travel-booking systems is preferred. Willingness and ability to travel as needed. Additional Information This position requires employees to work from the office two days per week. The remaining workdays may be performed remotely, subject to business needs and company policy. Please note that this role is not eligible for employment visa sponsorship. Pay: From $70,000.00 per year Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Are you comfortable responding to urgent messages outside of regular business hours? Would you need H1B sponsorship in the future Language: Mandarin Chinese (Required) Ability to Commute: Sterling, VA 20166 (Required) Work Location: Hybrid remote in Sterling, VA 20166

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