Project Manager

About Us VanCasa Building Supplies is a growing building materials supplier and distributor serving residential, commercial, and institutional projects across North America. We specialize in fencing systems, roofing materials, and other construction products. We are seeking an experienced, highly organized, and detail-oriented Project Manager to oversee project quotations, material estimating, supplier coordination, logistics, and third-party installation networks throughout Canada and the United States. The ideal candidate thrives in a fast-paced, high-pressure environment, can manage multiple large-scale projects simultaneously, and takes ownership of projects from initial quotation through material delivery and installation coordination. Key Responsibilities Project Estimating & Quotation Management Review RFQs, RFPs, tender documents, architectural drawings, site plans, surveys, and project specifications from government agencies, contractors, developers, and commercial clients. Accurately calculate material quantities and prepare detailed material takeoffs to ensure quotations include all required products, components, and accessories. Identify discrepancies, missing information, and potential project risks before quotations are submitted. Coordinate with the sales team to ensure accurate, competitive, and timely quotations. Manage multiple quotation requests and projects simultaneously while meeting strict deadlines. Supplier Coordination & Material Ordering Prepare accurate purchase orders, material lists, and supplier ordering schedules. Coordinate with domestic and international suppliers to ensure materials are ordered correctly and delivered on time. Monitor inventory availability, production timelines, and shipment schedules. Verify order quantities, specifications, and delivery requirements to prevent shortages, delays, and unnecessary costs. North American Logistics Management Coordinate freight, shipping, warehousing, and deliveries throughout Canada and the United States. Work with transportation companies, freight brokers, suppliers, and warehouses to ensure efficient project fulfillment. Track shipments, manage delivery schedules, and resolve logistical challenges. Identify cost-effective transportation solutions while maintaining project timelines. Third-Party Installer & Labour Network Development Research, identify, recruit, and establish relationships with reliable third-party installers, contractors, and labour providers across North America. Evaluate installers based on experience, qualifications, reliability, pricing, and workmanship. Negotiate installation rates and coordinate subcontractor availability for upcoming projects. Maintain a database of qualified installation partners across different regions. Monitor installation performance, project timelines, and service quality. Project Management & Execution Oversee multiple projects from quotation through procurement, delivery, and installation coordination. Maintain accurate project documentation, schedules, budgets, and progress reports. Proactively identify and resolve project issues before they affect deadlines or costs. Communicate effectively with clients, suppliers, installers, transportation providers, and internal departments. Ensure projects are completed efficiently, accurately, and within budget. Qualifications & Requirements Required: Minimum 3 years of project management experience in construction, building materials, fencing, construction supply, or a closely related industry. Proven experience managing high-volume workloads and multiple projects under tight deadlines. Ability to read and interpret construction drawings, architectural plans, site surveys, and material specifications. Strong experience in material estimating, quantity takeoffs, purchasing, and supplier coordination. Experience coordinating logistics, freight, or material deliveries. Excellent organizational skills with exceptional attention to detail. Strong problem-sol…

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