Project Manager

Subcool Mechanical Inc. is currently seeking an experienced Project Manager to join our growing team and support current and upcoming plumbing and mechanical projects. This is a hands-on project management role responsible for overseeing projects from start to finish. The successful candidate will manage multiple projects simultaneously while coordinating field personnel, materials, fleet resources, schedules, costs, clients, and internal management. The ideal candidate is highly organized, experienced in the commercial plumbing/mechanical industry, and comfortable managing a fast-paced workload with multiple competing priorities. Key Responsibilities Take full ownership of approximately 5–6 active projects at a time , from project startup through construction, completion, and close-out. Coordinate and oversee approximately 20–30 field employees , including plumbers, gasfitters, apprentices, labourers, and other project personnel. Coordinate with clients, management, supervisors, foremen, and field crews regarding project requirements, manpower, scheduling, deadlines, materials, and changing site conditions. Assist with manpower planning and allocation , ensuring appropriate personnel are assigned to each project based on project needs, schedules, qualifications, and workload. Assist with fleet management and allocation , ensuring company trucks, vans, trailers, tools, and equipment are appropriately assigned to projects and field crews. Complete and coordinate material take-offs and material orders , working with suppliers and field personnel to ensure materials arrive when required and project delays are minimized. Manage project procurement, including materials, equipment, subcontractors, and vendors. Review project drawings, specifications, scopes of work, contracts, and other project documentation. Manage subcontractor and vendor relationships, including tenders, bid reviews, contracts, RFIs, change orders, and project coordination. Develop, maintain, and monitor project schedules , including critical-path activities, manpower requirements, material lead times, milestones, and completion dates. Identify scheduling conflicts, potential delays, and opportunities to improve project efficiency. Maintain accurate cost tracking for labour, materials, equipment, subcontractors, and other project expenses. Review project budgets and KPIs to monitor profitability and overall project performance. Prepare, review, and manage LEMs (Labour, Equipment and Material) and supporting documentation for additional or changed work. Identify, document, price, and track change orders and extra work to ensure work is properly captured and billed. Review and process trade, supplier, subcontractor, and vendor invoices. Provide regular project, schedule, manpower, and financial updates to the management team. Ensure project documentation is complete, accurate, organized, and submitted within required timelines. Schedule and attend regular site, client, management, and virtual project meetings . Maintain strong communication with clients and proactively address project concerns, changes, deadlines, and expectations. Ensure company Quality Control / Quality Assurance (QC/QA) requirements are followed and coordinate required inspections, testing agencies, consultants, and project documentation. Support field supervisors and crews by resolving technical, scheduling, material, manpower, and logistical issues. Provide leadership and technical guidance to project and field team members. Anticipate project risks and issues and develop practical solutions before they negatively impact schedule, cost, or productivity. Assist in developing and improving Subcool Mechanical's project management systems, procedures, tracking tools, and operational processes. Work closely with management to continually improve project efficiency, profitability, communication, and the quality of completed work . Perform other project management and operational duties a…

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