Project Management Coordinator - People Strategy Operations

Introduction: 

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable,” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary: 

At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go. As an engaging, self-starter, the Project Management Coordinator embodies our motto through proactive leadership. With emphasis on service, a Project Coordinator is organized and articulate and consistently puts the customer first.  

The Project Management Coordinator supports the VP, People in managing key compliance projects that impact operational efficiency and improve workflow processes for colleague  onboarding.  This role works closely with the VP, People 

Essential Duties and Responsibilities: 

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Project Administration & Coordination

• In partnership with VP, People establish project plans impacting onboarding compliance.  
• Ensures project success by managing day-to-day operations, including tracking schedules, organizing documentation, and facilitating communication between teams and stakeholders.
• Support creation and management of schedules, and reporting.
• Maintain and archive accurate project records.
• Maintain project timelines and milestones ensuring adherence to deadlines. 
• Manage project documentation, including scope documents, meeting minutes and change logs. 
• Organize project meetings, setting agendas and following up on action items. 
• Perform other duties as assigned.

Requirements, Education and/or Experience

• 5-7  years project management experience.
• Bachelor’s degree in business or related Field. Master’s degree preferred. 
• Handle confidential and sensitive information with discretion.
• Use Microsoft Word, Excel, and Outlook proficiently.

Language Skills:

The candidate must have good written communication skills, and the ability to communicate effectively with colleagues at all levels of the organization, both verbally and in writing.  

Work Environment:

The work environment is a typical office building. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. 

For individuals with disabilities who would like to request accommodation such as an ASL interpreter, please contact us at pso2@seabreezemgmt.com.