Project Logistics Coordinator

Project Logistics Coordinator Withers Worldwide – Orlando, FL Salary: $55,000–$65,000 per year Job Type: Full-time, Salaried (Non-Exempt / Overtime Eligible) Schedule: Monday–Friday Work Location: 833 N. Magnolia Avenue, Orlando, FL About Withers Worldwide Founded in 1909, Withers Worldwide is a family-owned logistics company specializing in freight management, warehousing, transportation, and installation services. We coordinate complex logistics projects throughout the United States and internationally. We are seeking an experienced, highly organized, and detail-oriented Project Logistics Coordinator to join our Orlando team. This position will work directly with one of our senior sales professionals, providing a combination of administrative support and hands-on logistics coordination across multiple ongoing projects. The ideal candidate has prior logistics experience, thrives in a fast-paced environment, and is proactive, dependable, and capable of managing multiple responsibilities while maintaining exceptional attention to detail. This is an excellent opportunity for someone who enjoys coordinating logistics operations, staying organized, solving problems, and supporting a busy, established sales professional. Key Responsibilities Project Coordination & Administrative Support Provide daily administrative and operational support to a senior sales professional. Assist in coordinating logistics projects from initial planning through final delivery and installation. Review project documentation, purchase orders, service requirements, and shipping instructions for accuracy. Maintain accurate project files, schedules, and status updates in our internal logistics management system. Prepare service orders, coordinate vendor payables, and assist with customer invoicing. Track project deadlines, follow up on outstanding tasks, and ensure timely completion of assignments. Identify potential issues and communicate updates to the appropriate team members. Freight, Warehousing & Installation Coordination Coordinate domestic and international freight shipments with carriers and transportation providers. Track shipments and provide timely updates to customers and internal teams. Communicate with warehouses regarding inbound shipments, inventory reporting, and outbound orders. Prepare warehouse pick requests and coordinate delivery and installation schedules. Work with internal operations teams, warehouse personnel, and third-party logistics providers to ensure projects run smoothly. Assist in resolving shipment delays, scheduling conflicts, and other operational challenges. Customer Service & Communication Independently handle routine customer and vendor communications, including shipment updates, scheduling, and project-related inquiries. Maintain professional relationships with customers, vendors, and internal departments. Respond promptly and professionally to emails, phone calls, and requests for information. Follow up on outstanding items to ensure timely resolution. Escalate significant customer concerns, operational issues, or decisions requiring management involvement to the senior sales professional. Help maintain a consistently high level of customer service throughout every project. Qualifications Required: Previous professional experience in logistics, freight forwarding, transportation coordination, warehousing, or a closely related field. Strong organizational skills and the ability to manage multiple projects and competing priorities. Excellent written and verbal communication skills. Proficiency in Microsoft Outlook, Excel, and Word. Exceptional attention to detail and commitment to accuracy. Ability to take initiative, work independently, and follow established procedures. Strong problem-solving skills and a proactive approach to daily responsibilities. Dependable, professional, and comfortable working in a fast-paced environment. Availability to complete 2–4 weeks of initial training in Miami. P…

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