PROJECT EXPEDITOR – TUCSON

Position Summary The Project Expeditor manages the post-award lifecycle of purchased equipment, materials, and engineering deliverables for mining capital projects—from purchase order issuance through delivery and closeout. Serving as the primary link among suppliers, engineering, procurement, project management, logistics, and quality, the role monitors fabrication and submittals, leads vendor reviews, reports status and risks, and drives corrective action to protect project schedules. Work is primarily office-based, with occasional supplier visits for critical reviews or issue resolution. Key Responsibilities Purchase Order & Supplier Expediting Manage assigned purchase orders from after award through final receipt and closeout. Monitor supplier performance, fabrication, engineering deliverables, milestone dates, and shipment schedules against contractual commitments. Maintain regular supplier communication and obtain timely progress reports, status updates, and completion forecasts. Identify schedule or documentation risks early, coordinate recovery plans, and escalate critical issues. Track delivery commitments and supplier performance metrics, supporting resolution of schedule, documentation, and commercial issues. Engineering Deliverables Coordination Monitor supplier submittal reviews with engineering and follow up on comments, resubmittals, and approvals to meet project timelines. Audit document status reporting and confirm receipt of all contractual engineering deliverables before shipment and purchase order closure. Vendor Meetings & Communication Organize and lead purchase order kickoff, progress review, and issue-resolution meetings with suppliers and internal stakeholders. Prepare agendas and minutes, track action items to closure, and present supplier status, risks, and recovery plans. Build effective supplier relationships while maintaining accountability to project requirements. Reporting & Expediting Management Maintain the expediting log, purchase order status reports, action registers, and supplier progress trackers. Prepare weekly and monthly reports, with focused monitoring of critical-path equipment and long-lead items. Communicate changes to delivery forecasts, fabrication schedules, engineering milestones, and related risks to stakeholders. Cross-Functional Coordination Coordinate with engineering, procurement, supplier quality, logistics, project controls, and project management on document reviews, inspections, shipping releases, and final delivery. Support fabrication surveillance, shipment planning, document control, and supplier quality activities as workload requires. Will be cross trained to support document control, logistics and supplier quality surveillance. Required Qualifications Between 8-15 years of work experience in project management, procurement, expediting, supply chain, manufacturing, or a related industrial project environment. Proven project management, meeting facilitation, action tracking, and stakeholder accountability skills. Strong organization and communication skills, with the ability to manage multiple suppliers, priorities, and deadlines. Ability to interpret schedules and identify procurement and supplier risks affecting project execution. Proficiency with Microsoft Excel, Word, Outlook, and AI tools. Preferred Qualifications Bachelor’s or technical degree in engineering or business. Experience with EPC/EPCM, mining, mineral processing, or heavy industrial capital projects and global suppliers. Working knowledge of supplier quality surveillance, fabrication, and logistics operations. Spanish proficiency is preferred but not required.

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