PROJECT DOCUMENT CONTROLLER – TUCSON

Position Summary The Project Document Controller is responsible for managing the complete lifecycle of project, supplier, and engineering documentation supporting mining and industrial capital projects. This role serves as the primary point of coordination for document receipt, processing, distribution, tracking, revision control, retention, and closeout activities. The Project Document Controller works closely with Engineering, Procurement, Expediting, Supplier Quality Surveillance (SQS), Logistics, Project Controls, and Suppliers to ensure all project documentation is accurate, complete, current, and available to project stakeholders when required. A key responsibility of this position is maintaining visibility of vendor document deliverables and supporting the timely flow of information between suppliers and internal engineering disciplines. The Project Document Controller is responsible for ensuring document review cycles remain on schedule, project records are properly maintained, and contractual documentation requirements are satisfied prior to equipment shipment and project closeout. The majority of work is office-based and requires strong organizational skills, attention to detail, and the ability to manage large volumes of technical documentation across multiple projects simultaneously. Key Responsibilities Document Management & Control Manage project documentation throughout the entire project lifecycle from award through final project closeout. Receive, process, log, distribute, track, and archive project and supplier documentation. Maintain document control systems, document registers, transmittals, and revision histories. Verify all incoming documentation complies with project numbering, formatting, and submission requirements. Ensure current revisions are available to project stakeholders while preventing the use of superseded documents. Maintain document retention systems consistent with company and client requirements. Monitor document status and ensure all required deliverables are received according to project schedules. May be cross-trained to support in other areas including expediting and logistics as needed. Reporting & Project Support Maintain project document logs and reporting systems. Generate weekly and monthly document status reports. Provide visibility of document progress, overdue items, and potential schedule impacts. Support project teams by identifying documentation risks and recommending corrective actions. Prepare document metrics, performance indicators, and closeout reports. Assist project managers and expeditors with documentation-related reporting requirements. Required Qualifications Minimum 7 years of work experience in document control, project coordination, engineering administration, or related administrative environments. Advanced organizational and administrative skills. Strong written and verbal communication skills. Excellent attention to detail and accuracy. Proficiency in Microsoft Excel, Word, Outlook, and SharePoint. Preferred Qualifications Experience supporting industrial, mining, EPC, EPCM, construction, manufacturing, or heavy equipment projects. Demonstrated experience managing large volumes of engineering and supplier documentation. Strong understanding of revision control, transmittal management, and document lifecycle management. Associate’s or Bachelor’s Degree in Engineering, Business Administration, Project Management, Information Management, or related field. Familiarity with engineering documentation workflows and supplier data requirements. Working knowledge of procurement, expediting, quality surveillance, and logistics processes. Spanish language proficiency.

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