Project Coordinator/Senior Administrative Assistant

At Nestlé Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives. Our broad product portfolio includes renowned brands like Garden of Life®, Nature's Bounty®, Vital Proteins®, Orgain®, Nuun®, BOOST®, Carnation Breakfast Essentials®, Peptamen®, Compleat Organic Blends®, and more. We also have extensive pharmaceutical expertise, offering innovative medicines that aim to prevent, manage, and treat gastrointestinal and metabolic-related diseases. At Nestlé Health Science, we bring our best for better lives. Our people are challenged to bring fresh, diverse views and make bold moves to empower healthier lives through nutrition. We know brilliant ideas can come from anyone, anywhere. Here we embrace the entrepreneurial spirit and collaborate with teams that champion focused and forward thinking. We are committed to fostering professional growth and celebrating the achievements of our people along the way. We offer dynamic career paths, robust development, opportunities to learn from talented colleagues around the globe, and benefits that support physical, financial, and emotional wellbeing. Join us to innovate for impact and reimagine the future of health and nutrition for patients and consumers. Position Summary: As a Senior Administrative Assistant, you will provide advanced administrative support to multiple Directors and the Senior Director of Manufacturing. No two days look the same – you’ll coordinate projects, lead distribution of information, and schedule and coordinate large workshops, meetings, and travel arrangements, all in a given week. You’ll also support special projects, create presentation materials, prepare reports and spreadsheets, and provide administrative support to various committees. Key Responsibilities: Serve as a hands-on partner to site leaders, providing proactive support that keeps the leadership team organized, informed, and moving forward Coordinate and support site projects from planning through completion, including tracking milestones, following up on action items, and keeping stakeholders informed Walk the factory floor regularly to stay connected to operations, build relationships with site teams, and gather information needed to support leaders and projects Demonstrate the aptitude and initiative to take on expanded responsibilities and grow the role as business needs evolve Apply strong analytical skills to compile data, identify trends, and prepare reports that inform leadership decisions Develop, document, and maintain procedures; identify opportunities for process improvement and help put them into practice Use strong business acumen to understand site priorities and anticipate leadership needs Perform advanced and diversified assignments of a confidential nature in support of executive leaders Schedule meetings, maintain travel itineraries, and prepare expense reports Serve as liaison between executives and subordinates, peers, superiors, and external contacts in person and by phone Maintain organizational calendars and key milestone trackers Maintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels Publish meeting materials, standards, announcements, and newsletters Manage contact directories and stakeholder communications Maintain dashboards, scorecards, and KPI reporting packages Coordinate procurement requests and follow up on approvals May assist in reviewing budget and related expenses and assist with other special projects Perform other duties as assigned Experience & Education Requirements: Associate or bachelor’s degree preferred Proven ability to provide support to multiple teams and manage multiple priorities in a demanding workload Online Travel & Expenses experience a plus Skills: Ability to engag…

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