Project Coordinator / Project Administrator

Project Coordinator / Project Administrator Job Summary – Full Time Position – Vancouver, BC Office Froude Management Inc. ("FMI") is a diverse group of builders, innovators, and construction managers who constantly look for new ideas to do what they are passionate about using the most recent technologies. At FMI, entrepreneurship is encouraged. The company's senior staff sets expectations, but even the most junior employees with the best idea can potentially change the company's direction. Employees' position does not define their capability of making a significant decision for the company. At FMI, you could be part of a fast-growing family that cares about building and maintaining excellent relationships with the internal team, subcontractors, consultants, clients, and our community. As a talented individual, we will offer you a competitive compensation package. In our family, we will support you to grow both financially and professionally. Froude Management Inc. (FMI) is looking for an experienced Project Coordinator / Project Administrator to support our project teams on ICI (industrial, commercial, institutional) projects in the Vancouver area. The ideal candidate is organized, detail-driven, and fast with construction documentation and project financials. Responsibility Support Project Managers with day-to-day project administration across multiple active projects. Process and track invoices, progress draws, and payment documentation using QuickBooks Online, Procore, and Smoothlink. Maintain project files and documentation in OneDrive and Procore — contracts, submittals, RFIs, change orders, meeting minutes, and close-out documents. Coordinate with subcontractors, consultants, and suppliers: issue documents, follow up on outstanding items, and keep logs current. Prepare meeting agendas and minutes, and track action items to completion. Assist with tendering and procurement: issue tender packages, track bids, and maintain bidder lists. Support project scheduling updates and reporting. General office and project administration as needed in a fast-paced construction environment. Job Skills & Qualifications Minimum of 2 years of experience in project coordination or project administration, preferably with a general contractor or construction manager in British Columbia. Working knowledge of Procore and QuickBooks Online is a strong asset. Strong Microsoft 365 skills (Outlook, Excel, Word, OneDrive/SharePoint) — our work depends on moving quickly and accurately through digital files. Excellent organizational skills, attention to detail, and the ability to manage competing deadlines across several projects. Clear, professional written and verbal communication. Knowledge of construction documents, invoicing, and payment processes. Post-secondary education in construction management, business administration, or a related field is an asset. Please submit your resume here or to aritzia@froudegroups.com. We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. If that sounds good, join us, and let's build our community together! Work Location: In person

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