Project Coordinator - Generator Services

We are seeking a highly organized, detail-oriented, and proactive Project Coordinator to support the planning, coordination, and execution of generator maintenance, repair, and installation projects. This position plays a key role in keeping projects organized, monitoring progress, coordinating schedules, tracking materials, and ensuring timely communication among customers, vendors, project managers, and field technicians. Responsibilities include project tracking, scheduling, purchasing, inventory coordination, documentation, and administrative support throughout the project lifecycle. The ideal candidate is a self-motivated problem solver who enjoys managing multiple projects, organizing complex information, following up on outstanding tasks, and helping projects move forward efficiently in a fast-paced technical service environment. Essential Duties & Responsibilities Project Coordination & Management Coordinate and track multiple generator maintenance, repair, and installation projects from initiation through completion. Maintain project schedules, timelines, milestones, and task lists to ensure work progresses according to plan. Monitor project statuses, identify outstanding tasks, and proactively follow up with responsible team members. Coordinate with project managers, technicians, customers, and vendors to ensure project requirements and deadlines are met. Track project deliverables, material availability, scheduling requirements, and other dependencies that may affect progress. Identify potential delays, scheduling conflicts, and project bottlenecks, and communicate issues to management. Assist with project planning, resource allocation, and scheduling of field personnel. Maintain accurate and up-to-date job information in company project management software. Provide regular project status updates and help prioritize work based on deadlines and operational needs. Assist with project closeout, ensuring required documentation, reporting, and administrative tasks are completed. Scheduling & Operations Coordination Coordinate service appointments, field visits, inspections, deliveries, and project-related activities. Communicate with customers and field technicians regarding scheduling, site access, and project requirements. Track technician availability, equipment readiness, material deliveries, and other scheduling dependencies. Follow up on incomplete work, pending approvals, and outstanding customer or vendor responses. Assist with coordinating multiple projects while adjusting to changing priorities and urgent service requests. Purchasing & Inventory Management Research replacement parts, equipment, and materials required for service and installation projects. Obtain vendor quotations, compare pricing and availability, and assist with purchasing decisions. Prepare purchase orders and track order confirmations, shipments, and expected delivery dates. Coordinate material deliveries to the office, warehouse, or project sites. Maintain accurate inventory records and assist with stock replenishment. Monitor parts availability and proactively identify material shortages that could delay projects. Coordinate returns, exchanges, warranty claims, and special orders as needed. Project Documentation & Reporting Prepare and organize service reports, repair proposals, inspection documents, and project-related correspondence. Maintain accurate equipment maintenance histories, customer records, and project documentation. Organize technical manuals, photographs, drawings, warranties, and other supporting materials. Maintain project tracking spreadsheets, databases, and internal reporting systems. Assist with tracking project costs, purchase orders, and other financial information. Prepare project status summaries and progress reports for internal review. Assist with invoice preparation, project closeout documentation, and verification of completed work. Customer & Vendor Communication Serve as a point of contact for project-related…

View the full posting and apply