Project Coordinator

Job Summary MRBRAZ & Associates, LLC is seeking a highly organized, detail-oriented, and proactive Project Coordinator to support construction and refrigeration projects from planning through completion. This position serves as a critical liaison between project managers, field supervisors, subcontractors, vendors, manufacturers, customers, and distribution center personnel. The Project Coordinator is responsible for subcontractor management, procurement, logistics coordination, project documentation, warranty administration, startup support, and project management system administration to ensure projects are completed safely, efficiently, and on schedule. Essential Duties and Responsibilities Subcontractor Coordination & Management Source, onboard, and coordinate subcontractors and specialty service providers. Develop scopes of work, obtain competitive quotes, establish vendor accounts, and maintain subcontractor relationships. Schedule and coordinate subcontractor activities to align with project schedules and site access requirements. Monitor subcontractor performance and verify satisfactory completion of work through documentation and site acceptance. Coordinate and resolve subcontractor warranty issues. Obtain weld certifications, continuity reports, and maintain inspection documentation. Coordinate RT/X-ray testing services and related field inspections. Procurement & Material Management Process purchase requests (PRAFs) for subcontractors, materials, and equipment. Source specialized materials and equipment required for field operations and project execution. Order construction-related materials based on engineering specifications and project requirements. Coordinate deliveries, shipments, and logistics to ensure materials arrive on schedule. Obtain and distribute tracking information, packing slips, and proof of delivery (PODs). Verify receipt and condition of delivered materials and equipment. Coordinate replacement shipments and resolve material discrepancies when required. Project Support & Field Operations Serve as a primary point of contact between field personnel, contractors, manufacturers, vendors, customers, and site representatives. Coordinate refrigeration equipment startups and support troubleshooting efforts. Process and track warranty claims with manufacturers, vendors, and subcontractors. Maintain startup logs and documentation for refrigeration equipment. Enter and manage Non-Conformance Reports (NCRs) as required. Collaborate with engineering and drafting teams to resolve specification, material, or documentation issues. Assist Project Managers and Field Supervisors with daily project needs and requests to support successful project execution. Project Documentation & Administration Maintain project records, documentation, electronic filing systems, and construction program folders. Ensure all project-related documents are organized, current, and easily accessible. Follow up on outstanding requests, emails, and action items to ensure timely resolution. Request and coordinate project cost codes for specialized project tracking, warranty expenses, and back charges. Maintain safety training records for construction personnel. Meetings & Communication Facilitate weekly field supervisor and project management meetings. Prepare meeting agendas, document meeting minutes, and maintain action logs. Coordinate weekly project status meetings with customers and distribution center representatives. Support communication of company policies, procedures, safety requirements, and project updates. Promote collaboration among field teams, project managers, and stakeholders to resolve project issues efficiently. Procore Administration Administer and maintain Procore project management software. Set up projects, user permissions, folders, forms, workflows, and project documentation. Troubleshoot user issues and coordinate support cases with Procore Technical Support. Train and support employees, subcontractors, and project…

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