Project Coordinator

Location: Calgary, Alberta Reports to: Project Manager Employment type: Full-time, permanent Starting: November, 2026 Please provide a cover letter with your application detailing your interest and experience relevant to the role. About MVA Group MVA Group is a Calgary-based EPC and EPCM partner that has provided the power sector with engineering and project management for nearly three decades. Our expertise spans transmission and distribution line design (more than 7,000 km of overhead and underground line projects), substation design, behind-the-fence power generation, regulatory approvals and project management. We are currently delivering a ~100 MW reciprocating gas-engine power station and 144 kV substation in northern Alberta under an EPC contract, on a shared, multi-contractor site. This project is part of a growing pipeline of 50–500 MW power generation projects. About the role MVA Group is seeking an experienced Project Coordinator to support the Project Manager across our portfolio of engineering projects. The role coordinates project reporting, communication, document control and action tracking, enabling the project leadership to focus on project and team management and the client relationship. You will work with engineering, procurement, construction and client teams on our current power generation EPC project and future similar projects. This role would be well suited to someone with ambitions to become an engineering project manager. Responsibilities Reporting and scheduling support Prepare draft weekly and monthly client reports and internal leadership updates for the Project Manager’s review, collecting input from discipline leads. Support the Project Manager in managing the project schedule and the project-level 2- and 4-week lookaheads: gather progress updates, update activities and prepare schedule outputs. Track owner’s engineer review cycles and submittal and response deadlines, and flag upcoming due dates to the responsible leads. Be proactive in identifying risks and opportunities on projects and find ways to improve and enhance internal project management procedures and tools. Maintain the change order/change request log and help prepare change documentation. Meetings and actions Organise internal, client and subconsultant meetings, prepare agendas and minutes, and distribute them promptly. Maintain the action, RFI and risk logs and project task management systems, and follow up with owners on open actions. Document control Create and manage master document registers, transmittals, document numbering and revision control, including issues for review and issues for construction. Create and manage the project’s shared drive as the single source of truth, including handling of superseded and archived documents. Communication Maintain project correspondence logs, distribution lists and stakeholder contact lists. Act as a first point of contact for routine project administration with clients, subconsultants and vendors. Invoicing and Payments Support monthly progress billing and client invoicing, and track subconsultant and vendor invoices against POs and commitments. General Track personnel onboarding, site orientations and safety certificate expiries. Assemble close-out and turnover documentation (as-builts, dossiers, warranties), and archive records in line with APEGA record-retention requirements. Qualifications Required 4 or more years of project coordination experience in construction, power generation, utilities or similar heavy industrial settings. Experience preparing project reports, meeting minutes and action trackers for clients and stakeholders. Experience with document control on engineering and construction projects, including master document registers, transmittals and revision control. Familiarity with EPC project practices, including owner’s engineer review cycles, and with APEGA requirements for authenticating engineering documents. Working knowledge of sched…

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