Project Coordinator

Overview We aim to deliver big creative ideas and campaigns with speed and exceptional customer service. We provide a one-stop-shop for clients from ideas and content development to synthesis and visualization of complex messages for large audiences. We create clarity and build energy for the initiatives that matter. The Project Coordinator plays a pivotal role in supporting both events and communications projects. This position requires agility, creativity and excellent organisational skills. They support the production team, contributing to the seamless execution of high-impact campaigns and experiences. We offer substantial on-the-job training and exposure to diverse projects, allowing you to grow your expertise across media, formats, and storytelling techniques. This role blends ambition, ideas, and enthusiasm with hands-on project management to deliver memorable narratives and experiences. Success in this role requires exceptional organisation, great attention to detail, creativity, commercial awareness, and the ability to manage multiple projects simultaneously while maintaining outstanding client service and attention to detail. Duties You will be expected to complete the following tasks across a range of simultaneous projects: Develop event proposals and manage the research and procurement of items such as giveaways, gift boxes, SWAG etc Source, design, and coordinate production of print materials, ensuring timely delivery and quality control Identify and book event entertainment, including guest speakers, performers, and facilitators Monitor budgets and provide regular updates to Producers to ensure financial accuracy and control Create and maintain project deliverable schedules, call agendas, meeting notes and timelines Draft speaker briefing documents and session guidelines tailored to each event or communications initiative Assist in the development of creative briefs for design, video, and voiceover assets Participate in brainstorming sessions to contribute ideas across events and communications planning Complete administrative tasks such as credit card reconciliations, time tracking analysis, and supplier coordination Maintain professional and responsive communication with clients, vendors, and internal teams Support Producers and Communications Leads with additional tasks as needed to ensure project success Knowledge & Experience 2 years of experience in project coordination, ideally within events, communications, or creative industries Familiarity with project planning, vendor management, and budget tracking Understanding of communications workflows including content creation, design, and production Strong project management, budgeting, scheduling, and supplier management skills Experience working in fast-paced, deadline-driven environments with multiple stakeholders Exceptional organisational skills, commercial awareness, and attention to detail Creative, proactive, adaptable, and able to perform under pressure Willingness to travel and work flexible hours when required Exposure to global or cross-cultural projects is a plus Enthusiasm, energy, and people skills are essential in Project Coordinator roles as they sit in the middle of all the activity of a given project - both within the company and to clients. Skills & Attributes Exceptional organisational skills and attention to detail Strong written and verbal communication skills Proactive problem-solving and resourcefulness Ability to manage multiple projects simultaneously and prioritize effectively Collaborative mindset with a willingness to learn and contribute Tech-savvy with proficiency in Microsoft Office, and virtual collaboration platforms Education & Training Degree in Event Management or Communications or similar Pay: $50,000.00 - $65,000.00 per year Benefits: 401(k) Health insurance Paid time off Work Location: Hybrid remote in Miami, FL 33127

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